Director Of Student Affairs, Comp-Northwest

Job Description Director of Student Affairs, COMP-Northwest Posting Number: A00670
Position Status: Campus: Western University Campus-Lebanon, OR
Department: 1480-COMP Northwest Campus Function: College of Osteopathic Medicine of the Pacific - NW
Family: Student Affairs
Classification Series Title: Director Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only. Full Salary Range Minimum: $84,556.09
Maximum $90,000.00 Expected Pay Scale Minimum: $84,556.09
Maximum: $90,000.00 Job Summary
The primary purpose of the Director of Student Affairs for COMP-Northwest is to develop and manage the operations of COMP-Northwest Office of Student Affairs and to ensure that all department responsibilities are handled in an accurate and timely manner. The Director of Student Affairs works collaboratively with other WesternU Oregon Offices of Student Affairs and COMP Office of Student Affairs to advocate for the individual and collective needs of students, to communicate and direct students to support resources, to encourage and provide opportunities for students to achieve balance between academics and their personal lives, and to grow in the ways needed to maximize their professional potential.
This position reports to the Vice President of WesternU Oregon Student Affairs. Knowledge, Skills and Abilities
Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Skills in leadership, program development, operations management, problem solving and strategic planning. The ability to work independently while maintaining cooperative working relationships within a team environment. Skills in effectively analyzing and interpreting academic policies, procedures, guidelines, and practices. Ability to identify and utilize technologies that will assist in the functioning of the department Proven ability to manage multiple projects and assignments in an efficient and effective manner. Ability to interact with students, faculty, staff, and visitors effectively, professionally, and tactfully. Proficiency in using Microsoft Office, the internet and email. Must be able to maintain confidentiality including knowledge of the Federal Education Rights and Privacy Act (FERPA). Required Qualifications Three or more years experience in management experience in a health professionals' institution or institution of higher learning. Master's Degree or higher is required, preferably in Education, Basic Science, Healthcare Specialty, Human Sciences, or a related field. Doctorate Degree or Doctorate in process is highly preferred. Preferred Qualifications
Preferences will be given to those with previous experience in this or a related field. Posting Date: 12/15/2023
Closing Date: Open Until Filled: Special Instructions to Applicants Essential Job Duties
Essential Job Duties
Job Duty
Responsible for the accurate and timely submission of all required paperwork for college and student-initiated status changes. Makes daily decisions on requests for time-off according to policy and ensures that the beginning and end of all status changes are reported to appropriate departments and the registrar's office according to policy.

Percentage Of Time
5

Job Duty
Closely monitors and stays in contact with "Students in Greatest Need"to ensure that students who are experiencing personal or academic difficulty are supported and made aware of all available resources. Ensures all communications and resource recommendations are documented and communicated to the appropriate entities according to procedure.

Percentage Of Time
15

Job Duty
Oversees student services and resources for COMP-Northwest students, and serves as a liaison between students, service departments, faculty, and administration on all student related matters. Ensures that at least one member of the Office of Student Affairs staff (or a designated backup) is on campus during office hours for in person inquiries and ensures that inquiries submitted via email, or the ticketing system are resolved according to procedure. Organizes and facilitates monthly student town halls.

Percentage Of Time
5

Job Duty
Creates and updates various reports to track internal progress and to communicate the activities of the OSA with other members of the WesternU team. These include but are not limited to Registrar Paperwork Tracking, Time-Off Request Reports, and the results of various surveys administered to students.

Percentage Of Time
5

Job Duty
Collaborates with University Student Affairs to advise all club and college class officersregarding their needs, and activities. This includes meeting with students as needed and organizing transition retreats for class officers. Advises club leaders who are planning in-person events.

Percentage Of Time
10

Job Duty
Ensures the timely preparation and maintenance of all academic records for each student in an accurate, organized, secure manner. This includes ensuring all paperwork and records are saved in the students' electronic files.

Percentage Of Time
5

Job Duty
Plans, organizes, and implements all Office of Student Affairs events and faculty advising system. Events include Welcome Week activities, White Coat ceremony, Awards events, Club Day, banquets, and celebrations. Assists WesternU Oregon Commencement/Convocation chair and team as needed. Effectively collaborates with members of the college and University for seamless events including contracts management. In addition, coordinates the faculty advising system and various co-curricular activities designed to help students achieve the best possible balance between academics and their personal lives, and to grow in the ways needed to maximize their professional potential.

Percentage Of Time
20

Job Duty
Creates, updates, and enforces policies and procedures in collaboration with COMP Office of Student Affairs and the WesternU Oregon Offices of Student Affairs. Collaborates with the college administrators on annual college catalog and accreditation updates and enforces all college/university policies and procedures as well as program specific and WASC accreditation standards.

Percentage Of Time
5

Job Duty
Actively participates as an ex-officio member of committees including:
The Student Performance Committee: Prepares students for committee meetings and covers the topics in the corresponding procedure. Ensures that decisions of the SPC/Dean are communicated to and clarified for students within one week, and that all corresponding status changes are filed with the registrar's office. The Awards Committee: Shares information regarding student leadership, student community service activities, participation in student organizations and personal qualities. The Admissions Committee: Shares information regarding concerns observed with currently enrolled students and proposes ways in which the admissions committee can better select students for anticipated success. The University Student Affairs Council: Learns and shares best practices, acquires, and disseminates information that may impact COMP-Northwest students.
Percentage Of Time
15

Job Duty
Represents the college at conferences and engages in professional development to benchmark best practices in student affairs. Brings back ideas to implement in the Office of Student Affairs.

Percentage Of Time
5

Job Duty
Oversees the development and management of the COMP-Northwest Office of Student Affairs budget and personnel. Determines fiscal priorities and plans and approves expenditures accordingly. Provides financial analyses, projections, and reports as needed.

Percentage Of Time
10 Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties of the position are normally performed in a typical office setting. Occasionally the employee is exposed to outdoor weather conditions, when involved in student activities outdoors. The noise level in this setting is usually moderate due to telephone calls, office equipment, and normal student traffic. To apply, visit https://jobs.westernu.edu/postings/28362
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