Acacia Network
Director of Operations
Albany ,
New York
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Director of Operations Albany, NY : 5/16/2024
Job Description
Job ID#:
3898
Job Category:
Position Type:
Full Time
Details:
The Director of Operations and Business development will assist the Regional Director to manage the administrative, office, graphic design, grant writing and execution of grant deliverables. This position will support the Regional Director in seeking funding opportunities and meeting with key stake holders in the community.
This position requires strong organizational skills, punctuality, excellent writing and communication skills, exceptional attention to detail, interpersonal and social skills, and the ability to adapt to changing priorities as well as a strong understanding of organizing methodologies and best practices.
KEY ESSENTIAL FUNCTIONS:
· Provides administrative support to the Regional Director including drafting correspondence, reports and memoranda as directed.
· Maintains an updated and current appointment calendar. Works closely with office manager to support daily operations
· Supports the Executive Director in maintaining organized and timely responses in daily activities throughout the area of responsibility.
· Coordinates all staff involved to oversee grants, tracks project deadlines and complete periodic and final reports.
· Assists in the preparation of regularly scheduled reports.
· Develops and conducts surveys to determine needs of the community; suggest areas for new funding specific programs.
· Guides and facilitates in the research and development of grant proposals
· Analyzes and evaluates contract and grant proposal requirements to ensure that processes and expenditures are in compliance.
· Coordinates with relevant departments to collect and organize required grant and contract documentation for record keeping and database maintenance.
· Prepares all check requests for expenses and prepares expenses reports.
· Acts as directed by the Executive Director's office in providing support and communication between the office and other departments within the Network and with outside pa1tners and community.
· Aids the Director and Executive Team on special assigned projects.
· Accepts and performs temporary or long-term assignments to various departments within the facility as required by the Executive Director and Executive Team.
· Maintains an adequate supply of all routine office supplies.
· Prepares meeting arrangements; prepares packets and handouts as needed.
· Ensures administrative functions are carried out promptly for an efficient operation.
· Prioritizes assignments and completes duties in a timely manner, conducting follow-up as necessary.
· Develops and maintain a filing system.
· Scans important documents, organize, maintain, and label electronic files and records. Drafts, edits, and schedules social media posts on related business pages.
· Manges the planning, execution and close out of activities including the budget and monitoring of outcomes
REQUIREMENTS:
· Master's Degree is preferred but individuals with experience in leading an Informatics program may be considered with major coursework in computer science, healthcare technology, public health or related field required.
· 5-7 years of experience in informatics and healthcare technology systems.
· 3-5 years of supervisory experience.
· Must have excellent verbal and written communication skills needed, strong organizational ability required.
· Expert at using full suite of MS Office tools.
· Formal training or a comparable combination of training and expertise in database applications, Crystal Reports and/or SQL.
· Working knowledge of XML, HL7, CCD-architecture, JSON and Microsoft Business Intelligence stack.
· Solid industry knowledge of data analytics and business operations.
· Background in designing IT systems, planning and implementation of systems.
· Excellent knowledge of IT systems and infrastructure and ability to design effective clinical, behavioral and support services information systems
· Must demonstrate integrity, sound judgement, demonstrate leadership skills, and strong interpersonal skills.
· Must be able to approach staff about quality issues with tact and diplomacy.
· Experience working with disadvantaged populations helpful and knowledge of health disparities highly desired.
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