Position Type: Administrative Staff
Classification Title: Administrative Staff
Position Title: Director of Board and Presidential Operations
Position Number: A00509
Pay Grade Level: AD 01
Salary: Commensurate with experience and qualifications
Department: Office of the President
Posting Number: S ********
Full or Part Time: Full Time
Number of Months: 12
FTE: 1
Work Schedule: Regular business hours
Expected to work evenings and weekends based on University needs
Occasional travel
Basic Function: The Director of Board and Presidential Operations serves as the principal operations and administrative support professional for Denison's Board of Trustees and plays a crucial role in coordinating major initiatives and events involving the President's leadership.
With respect to Board Operations functions, this role works closely with the Office of the President, the General Counsel and Secretary of the Board, the Vice Presidents and senior staff, and other campus partners to facilitate effective governance and ensure smooth operations for Board meetings and Trustee events.
With respect to Presidential Operations, this position serves as the central point of planning and execution for high-profile university gatherings and projects that contribute to the institution's community and academic traditions.
Essential Job Functions: Board Operations
- Board Governance : Collaborate with the Board Secretary on protocols, procedures, and adherence to bylaws and policies. Manage maintenance of official Board records and documentation. - Meeting Planning and Coordination: Oversee planning and execution of Board and Board committee meetings, including scheduling, agenda creation, materials organization and distribution, and meeting arrangements. Facilitate efficient communication flows and dissemination of information between the Board and university administration. - Trustee Support and Engagement: Serve as the primary point of contact for Trustees on administrative matters, meeting/event logistics, and meeting inquiries. Coordinate new Trustee onboarding and orientation in conjunction with the President, General Counsel and Board Secretary, and other senior leaders. Provide leadership, support, and coordination to staff supporting various Board operational needs, fostering effective cross-functional collaboration Partner with the offices of Institutional Advancement, Alumni and Family Engagement, and Facilities to manage and coordinate Board meetings and Trustee events. - Special Projects: Assist with special projects as needed and contribute to continuous improvement and effectiveness of Board operations. Presidential Operations
- Event Management and Coordination Oversee planning and execution of major University events such as Commencement, Induction Ceremonies, Academic Award Convocations, in partnership with other senior leader partners and their divisions. Develop event plans and run-of-shows to ensure seamless coordination and execution of events and collaborate closely with relevant campus partners to execute on established event traditions and protocols. -Selection Committee Support Coordinate selection committee processes for student commencement speakers, president's medalists, and student trustees. -Faculty and President's Office Relations Assist with planning of occasional faculty receptions and celebrations hosted by the President. Serve as main point of contact for notifications about emeriti, faculty, staff and trustee passing. Provide support in all-faculty meetings, including documentation and minute keeping. Minimum Qualifications: - 5-7 years of related experience
- Bachelor's degree required; advanced degree in business, law, public or nonprofit administration, or other relevant field preferred.- Experience in administrative or operational roles supporting senior leadership teams, governing/advisory bodies, or high-level strategic initiatives; or significant experience coordinating and overseeing administrative processes, communications, and operational requirements in a dynamic environment.- Outstanding organizational, project management, and logistics coordination abilities.- Excellent written/verbal communication skills.- High attention to detail and ability to manage multiple priorities simultaneously.- Proficiency or ability to quickly adopt proficiency with meeting and recordkeeping platforms.- Ability to handle confidential and sensitive matters with discretion and professionalism.
Preferred Qualifications: Master's Degree in a relevant field. Physical Demands: Contact(s): Office of Human Resources
Contact Phone/Extension: Contact Email: Open Date: 05/17/2024
Open Until Filled: Yes
Special Instructions to Applicants: In your cover letter, please address how your background and experience has prepared you for this position at Denison University. Please provide contact information for three (3) work-related references including name, address, phone number and email address.
Additional Information: This position will remain open until filled but full consideration will be given to applications received by June 30, 2024. Denison University Background Check Statement: The final candidate will undergo a background check as a conditional offer of employment.
Denison University EEO Statement : To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward .
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at or by email at .
