Department Specialist

Stefanini Group is hiring! Stefanini is looking for Department Specialist in Plymouth, MN For quick Apply, please reach out to Mohit Basson - call:
/ email: Work Hours: M-F (40 hours)
Work Location: Plymouth, MN
Shift: 1st Shift
This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.
Greet and welcome guests. Answer, screen, and forward incoming phone calls. Ensure reception area is tidy and presentable. Order front office supplies and keep inventory of stock. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Update calendars and schedule meetings. Track and report costs to upper management. Keep updated records of office expenses and costs. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. Coordinate with departmental staff to coordinate activities. Coordinate with outside vendors. Act as liaison between customers and various departments. Maintain customer and vendor relations. Receive, sort, and distribute daily mail/deliveries. Provide national and international shipping support. Lead direct and indirect procurement efforts for the site. Ensure that accounts are paid in full and notify the clients or supervisors when accounts are past due. Create and manage invoices and credit memos. Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable. Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.