Department Coordinator - Hiring Urgently

We are searching for a focused Department Coordinator to join our all-star team at Kelly Services in Cleveland, OH.
Growing your career as a Full Time Department Coordinator is a great opportunity to develop productive skills.
If you are strong in communication, cooperation and have the right initiative for the job, then apply for the position of Department Coordinator at Kelly Services today!

Department Coordinator Cleveland, OH $19.33/hour Contract Position At Kelly® Professional & Industrial, we're passionate about helping you find a job that works for you. We're seeking a Department Coordinator to work at a prestigious University in Cleveland, OH . With us, it's all about finding the job that's just right.
Objective: Working under general direction, the coordinator, will manage the School of Management Co-Deans calendars, plan and execute the co-deans travel, schedule (including academic, corporate, and development-related trips), and maintain the daily functions of the office of the deans. Uphold the highest level of confidentiality, discretion, and sensitivity.
Essential Functions: Responsible for ensuring that standards and protocol for the Deans office are followed for all meetings, programs, and activities by using exceptional interpersonal and organizational skills for seamless execution of daily activities. Perform, significant and time-sensitive work requiring both excellent judgment and the greatest level of discretion of a confidential nature with limited supervision while at the same time recognizing those matters that require guidance from higher-level administrators. Handle large volumes of confidential university information, documents, and correspondence. Exercise appropriate discretion in gathering adequate details to determine the level of priority for meetings and events to be included in the Deans schedule. (20%)
Coordinate and secure logistical details for all on- and off-site appointments for the Deans office. Proactively anticipate and arrange travel to and from appointments as needed. Confirm the Deans domestic and international travel, including hotel, airline, and ground transportation. Develop detailed travel itineraries for the Deans, ensuring that relevant offices provide all pertinent background materials, confirmations, and contact information. Prepare necessary travel expense forms following each completed trip. Triage questions/issues and recognize when issues require additional feedback before decisions are made. Make adjustments on short notice as urgent shift in priorities change. (15%)
Through independent judgment and personal interaction, organize and manage Deans development trips. Make initial contact with prospects to build rapport and cultivate relationships to secure meetings with the Deans. Access the advance database when necessary to secure contact information and other relevant details for scheduling. Conduct research on university alumni and donors using the Advance database. Create briefs and contact reports on behalf of the Deans to document activity with donors, including meetings, phone calls, correspondence, etc. (20%)
Screen telephone calls to the deans and manage accordingly, using appropriate judgement and discretion. Field calls from parents, students, and members of the community and direct inquires, delicate matters, and problems to the proper person/department on campus. (10%)
Screen incoming mail and route to appropriate departments/individuals. Replat complete and accurate messages to appropriate parties in a timely way. (10%)
Manage and monitor budget records for the Office of the Deans. Authorize expenditures in accordance with budget. Process and reconcile financial documents, including purchase requisitions, travel and expense reimbursements, and invoices using the PeopleSoft system. Ensure accuracy of charges reflected on the Office of the Deans accounts by reconciling operating expenses statements. Identify and resolve any discrepancies and process journal entries when necessary. (15%)
Required Skills: Professional demeanor and a high level of confidentiality based on the sensitivity of information discussed within the Deans Office suite.
Excellent customer/ client service skills, ability to create a professional and welcoming environment for visitors. Ability to speak with donors, visitors, faculty, and staff and attend to their needs in the Deans office.
Excellent communication skills. Effective verbal and written communication. Ability to prepare written work documents and email communications as appropriate for the needs of the audience. Ability to give full attention to what others are saying, take time to understand the points being made, and ask questions as appropriate. Ability to interact with colleagues, supervisors, and customers face to face.
Skill and comfort level working in Microsoft Excel and other basic office software.
Ability to actively learn, understand the implications of new information for both current and future problem-solving and decision-making.
Ability to operate copy and fax machines to perform calculations and produce documents.
Ability to meet consistent attendance.
This job might be an outstanding fit if you: High school education required.
5 years of related secretarial experience or similar experience required.
COVID-19 Vaccinated
What's Next? If you are interested in the opening and feel you meet the qualifications, please submit your updated resume for review. If the recruiter feels you are of fit, they will reach out to discuss the opportunity further!
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Department Coordinator today! If you have any questions, please reach out to View email address on kelly-services.dejobs.org .
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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center.Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Benefits of working as a Department Coordinator in Cleveland, OH:
? Company offers great benefits
? Company offers career progression opportunities
? Advantageous package