Scheduled Hours 37.5 Position Summary Position performs several accounting functions such as purchasing, check requests, travel documents, accounts receivable and ad-hoc business analysis. This position is also responsible for billing and collections of all educational service fees generated by the Technology & Leadership Center (TLC). Job Description Primary Duties & Responsibilities Performs routine accounting and bookkeeping duties following established guidelines and procedures. Duties include invoice payments, purchase orders, check requests, interdepartmental charges, travel requests, and recordation of pro-card expenditures for the Professional Education departments. In addition, this position manages all the billing, collections and analysis of aged receivables associated with educational service fees generated by the TLC. Monitor and report actual expenses to budget making sure management is aware of any potential issues and using BAâ™s when necessary to ensure proper payment of invoices can be made. Entry of various necessary information into the subsidiary registration, billing, and classroom management system used for TLC(currently Destiny) to include but not limited to course/section scheduling data, student registrations and communications, and maintenance of groups for billing purposes. Extract and analyze client data from the subsidiary system to generate various routine and ad-hoc reports regarding student activity, changes in offerings, and progress toward certificate completion. Reconciles subsidiary systems (i.e. Destiny) to Workday monthly. Responsible for bringing any discrepancies to a proper resolution. Performs year-end accrual and deferral journals to ensure financial statements are in accordance with GAAP. Coordinates and manages all required textbook orders and desk copies for Sever courses/faculty each of the three semesters. This requires coordination with faculty, WU bookstore, and various publishers. Assists Senior Business Manager with business analytics and other special projects that will help management make financial decisions. Performs other duties as assigned, to include serving in a back-up capacity to the TLC operations. Preferred Qualifications Bachelorâ™s degree. Ability to learn systems quickly and easily. Demonstrated ability to work independently with minimal direction and oversight. Experience in an academic environment. Working knowledge of Microsoft Office products. Strong oral and written communication skills. Organized and strong attention to detail. Capable of handling several task/projects at a time and prioritizing responsibilities. Cooperative and positive attitude, able to work well in a team environment. Ability to adapt to change. Required Qualifications High school diploma or equivalent high school certification. Minimum of three years accounting/bookkeeping experience, including general office and computer skills. Grade G08-H Salary Range $20.76 - $32.21 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â" fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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