Job Title: Department Academic Administration Assoc
Requisition Number: RE44341
Department Name: 8E620:English
Work Location: Lexington, KY
Grade Level: 42
Salary Range: $17.24-27.59/hour
Type of Position: Staff
Position Time Status : Full-Time
Required Education: AA
Click here for more information about equivalencies:: Required Related Experience: 4 yrs
Required License/Registration/Certification: None
Physical Requirements: Sitting at a computer workstation for extended periods; lifting and/or carrying light-weight objects; walking across campus.
Shift: Monday-Friday; 8:00am -5:00pm; and occasional evenings and weekends based on unit needs.
Job Summary: The College of Arts & Sciences is seeking a Department Manager to support the Literature Division in the Department of English. This individual will assist in the management of day-to-day operations, and provide vital support to the students, faculty, and leadership in the Department/Division, namely the Directors of Graduate Studies and Undergraduate Studies, Department Chair, and Division Director.
Under the guidance of the Administrative Staff Officer III, Division Director, and Department Chair this individual will assist with tasks critical to the success of the Department/Division per College and University deadlines and expectations, which may include but are not limited to: collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews; submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc. ; course scheduling; collection of payroll information and submission of payroll reports; meeting monthly with the College Business Center for division budget reviews and planning per Dean's Office; items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.; maintaining departmental files and records; event planning; attending all Department Manager meetings and training opportunities as scheduled by the College.
The Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean's Office, Business Center, Space and Facilities, CaTS, Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors. This individual will serve as an advocate for the department/division and faculty, and an active member of a team of Department Manager colleagues and College staff. Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations, and be a team player with a strong ability to multitask. Skills / Knowledge / Abilities: Working knowledge of SAP, Excel, Access, Outlook, and Word; multi-tasking; attention to detail; quick-learner; able to prioritize; good customer service skills.
Does this position have supervisory responsibilities? : No
Deadline to Apply: 03/25/2024
University Community of Inclusion: The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
