Position Title: Nonprofit Database Administrator Reports to: Chief Development Officer Position Overview San Antonio Academy, a well-established independent PreK - 8th grade boys' school, is seeking a detail-oriented, results-driven, skilled, and experienced Database Administrator with proficiency in Raiser's Edge to join our dynamic team. As a key member of the development team, the candidate will play a crucial role in optimizing the use of Raiser's Edge to enhance fundraising efforts, donor engagement, and overall development operations. The Database Administrator will be responsible for assisting in managing our event platform as well as overseeing and managing our donor database, ensuring the accuracy, integrity, and security of donor information.
Primary Responsibilities: Database Management
Maintain and update the Raiser's Edge database to ensure accurate and up-to-date donor records. Implement data quality control measures to uphold the integrity and reliability of the database. Oversee strategic plans for database utilization and optimization. Research, understand, and communicate best practices and procedures when using the database for development work. Gift Processing
Oversee the processing of donations and gifts in Raiser's Edge, ensuring accuracy and timeliness. Generate acknowledgement letters and receipts for donors in a timely manner. Reconcile pledge and gift data with the business office. Track outstanding pledges and produce pledge reminders. Reporting and Analysis
Generate regular and ad-hoc reports from Raiser's Edge to provide insights into donor trends, campaign effectiveness, and fundraising goals. Conduct data analysis to identify opportunities for improvement and optimization. Provide prospect research services for the development department. Perform both online and hard copy research to evaluate giving potential and develop solicitation strategies. Prepare individual donor profiles that reflect electronic, institutional, and anecdotal research. Verify information concerning donors' giving histories. Track revenue and work with the development team to forecast annual projections on a monthly basis. Regularly report to leadership and the department on progress towards goals. System Optimization
Collaborate with the development team to optimize the use of Raiser's Edge in fundraising campaigns and events. Stay informed about new features and updates in Raiser's Edge and implement best practices. Support and Training
Support special events in helping to manage the special events and peer-to-peer fundraising platforms. Produce mailing lists for marketing and fundraising activities, including campaign tracking as needed. Provide training as needed to staff members on the use of Raiser's Edge, ensuring that team members can effectively utilize the database. Offer ongoing support to users, troubleshooting issues and providing guidance as needed.
Security and Compliance
Implement and enforce security measures to protect donor information within the Raiser's Edge database. Ensure compliance with relevant data protection regulations and organizational policies. Other Duties
Research returned mail and update database addresses and contact permissions as needed. Generate donor lists for the annual report. Participate in cultivation, stewardship, and fundraising events. Other duties as assigned
Minimum Qualifications College degree 3 - 5 years experience with a fundraising database Strong knowledge of Raiser's Edge software or a similar database Willingness to be part of a collaborative environment and to work closely with colleagues Strong sense of fundraising ethics and practices, including respect for the confidentiality of donor information Willingness to stay abreast of best practices and participate in ongoing professional development activities
How to Apply Submit resume and cover letter via email to Jennifer Colglazier, Chief Development Officer,
Pre-Employment Requirements All persons employed by San Antonio Academy, regular and temporary, are required to be fingerprinted and have a criminal background investigation completed.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
Review of applications will continue until a selection is made. The Academy is firmly committed to treating applicants for employment according to their experience, talent, and qualifications for the job, without regard to race, religion, color, national origin, sex, sexual orientation, age, or disability (if otherwise qualified to do the job). Our policy in this regard covers all employment decisions, including recruitment, hiring, placement, promotions, transfers, layoffs or terminations, rates of pay, employee benefits, and selection for training.
