Title: DA/AP Associate Status: Full-time, Non-exempt
Reports To: Accounting Operations Manager
Location: Norfolk, VA
Position Summary: Responsible for all functions related to compiling, processing, and reconciling Disbursement Accounts (DAs) and Accounts Payable including processing and payment of vessel related invoices.
The Person: The successful candidate will have the following behaviors and demonstrate the competencies below. Core Principles: All team members must demonstrate an ability to adhere to and understand the core principles of the company. This team member must be able to provide value and depth to the Core Principles of Host.
Our people are our greatest assets. Their safety is our top priority. We provide exceptional service. We believe every relationship is important. We are detectives, understanding all activities within our markets. We know today's opportunities are tomorrow's growth. We conduct all business with integrity. We build on our legacy. Position Specific Behaviors Team player Makes decisions and executes quickly Honesty and integrity Adaptable and flexible Collaborative- works well with others Excels in high growth, entrepreneurial and meritocratic environment Comfortable with ambiguity Strong intellectual curiosity Thrives in a pressurized work environment Demonstrated Competencies to be Successful at Host Self- starter Problem solving Communication Customer Focus Accountability Executing both short-term plans and long-term plans tied to vision and "big picture" goals Essential Responsibilities and Duties: Disbursement Accounts: Assemble disbursement accounts for all assigned vessels using electronic workflow and filing system (SharePoint) Follow Preliminary DA prepared by the Operations Department to ensure that all of the services requested and performed for each vessel have been recorded and billed appropriately. Exercise critical thinking skills to evaluate services billed and other information to ensure proper billing to the appropriate customer. Manage multiple DAs at various stages of progress through to completion on tight deadlines. Coordinate with other DA analysts and Accounting Department personnel to meet team goals Coordinate submission of DAs through SharePoint to Operations Managers for approval and make requested changes as necessary Submit information from DAs into third-party web-based data collection software Work with Operations Department personnel located in multiple offices throughout the United States Accounts Payable: Process and code vessel invoices to the file related to a specific port call
Coordinate with the DA (Disbursement Accounting) Department and the Operations Department to ensure that the expenses for each vessel have been posted accurately so that they will be billed appropriately
Exercise critical thinking skills to evaluate the services billed on the invoice to ensure proper billing to the appropriate customer
Manage high volume workflow while supporting requests by the DA Department and Operations Department while maintaining tight deadlines
Communicate with vendors throughout the country regarding issues with incoming invoices
Process weekly check runs
Support the Operations Department personnel located in multiple offices throughout the United States
Support the DA Department personnel to ensure that team goals are met, and DAs are processed in a timely manner. Education, Knowledge, Experience, Skills and Abilities Required: Basic understanding of Accounting concepts and principles required Previous experience in accounting preferred Associates (or higher) Degree in Accounting preferred Experience with NetSuite accounting software preferred Experience with Adobe PDF documents required, including combining, dividing, marking up, etc. Proficiency with Microsoft Outlook, Word, and Excel required Strong organizational skills, attention-to-detail, and commitment to accuracy Able to multi-task and work in a fast-paced team environment efficiently and professionally Team player with a positive attitude and a desire to learn Display initiative and follow-through on all tasks Physical Requirements: Sitting for extended periods of time at a computer, reaching, handling/ using equipment and keyboards Standing, walking, crouching, kneeling, light lifting of office supplies and equipment Communicating verbally, and responding to visual and audio prompts in various settings For more information, please visit or Apply Online Here
