Court Operations Associate - Pennington County

Salary :

$41,405.04 - $69,760.08 Annually

Location :

Thief River Falls, MN

Job Type:

Full Time

Job Number:

09758

Department:

Ninth Judicial District

Division:

Pennington County

Opening Date:

04/12/2024

Closing Date:

4/21/2024 11:59 PM Central

Description

Are you looking for a rewarding career with growth opportunities?

Are you interested in supporting your community and making a positive difference in people's lives?

If so, apply today for a position at the Minnesota Judicial Branch!

The Ninth Judicial District is accepting applications for a full-time Court Operations Associate position in Pennington County Court Administration (the permanent work location will be: Pennington County Court Administration, Judicial Center, 141 Main Ave. S., Thief River Falls, MN). This position works within the Pennington, Polk and Red Lake County Administrative Unit. The Ninth Judicial District is a part of the Minnesota Judicial Branch and covers the 17 counties of Northwest Minnesota. This position provides an opportunity to work within the Minnesota State Court System and serve the public. Competitive pay and a full, comprehensive benefit package are offered through the State of Minnesota.

This is a diverse, inclusive, and professional environment that promotes equity for all court staff and court users. Court Operations Associates work individually and in teams using independent judgment along with available resources to perform a variety of administrative assignments. This role requires dedication to providing excellent customer service, strong attention to detail, and technological skills to match our high-performance environment. Court Operations Associates interact with a wide variety of court users and stakeholders including community members, judges, law enforcement officials, and attorneys.

This position is classified as Court Operations Associate within the Minnesota Judicial Branch job classification system and performs advanced court clerical work in District Court. Work may involve responsibility for a specific area of court case processing or for performing a variety of advanced clerical functions across multiple case types, which require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience. This position involves daily contact with judges, attorneys, judicial staff, partner agencies, and the public at the counter, in the court room, and on the telephone. Advice and assistance will normally be provided as needed by a Court Operations Supervisor or

Court Administrator, but most functions will be performed with minimal supervision.

Example of Duties

What You Will Do
Performs the full scope of varied court clerical work involved with Minnesota Court Information System (MNCIS) case processing.

Initiates court cases in MNCIS.

Determines processing required and takes necessary action in accordance with court rules and procedures.

Reviews legal documents for completeness, accuracy, and compliance with rules. Classifies and verifies appropriate document security levels of submitted filings.

Assures confidentiality in compliance with statutes and court rules.

Determines proper routing of complaints, petitions, and other filings. Sends notices to parties and attorneys.

Provides information regarding case outcomes, court procedures, forms and documents, and court dates over the phone, via email, in the courtroom, and at the front counter.

Prepares and scans documents for electronic imaging.

Schedules/reschedules court cases and contacts parties involved.

Monitors cases and ensures that orders, notifications, and summons are issued. Issues subpoenas and similar processes.

Schedules and attends court hearings.

Receives payments and processes financial transactions into MNCIS. Performs financial activities within the office.

Performs other duties as assigned.

Typical Qualifications

Any combination of education, training, and work experience which indicates possession of the knowledge, skills, and abilities listed below will be considered.

What You Must

Have
High school diploma or equivalent.

One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work.

Additional education may substitute for experience.
Nice

to

Have
Certificate or degree in a related field.

Considerable knowledge of court procedures, policies, and records management.

Experience working with the court's electronic case processing system.

What You Will Bring
Ability to learn rules of court, state statutes, case processing, policies, and procedures of the area of court assigned.

Knowledge of basic math.

Skill in navigating difficult situations and resolving conflict in a respectful and courteous manner.

Ability to effectively support court users who have limited experience with the judicial system.

Ability to provide exceptional customer service while working under pressure in a high volume, fast-paced environment.

Skill in the operation of a personal computer, including electronic case management system and related applications and equipment.

Ability to handle sensitive and confidential information appropriately and in compliance with all applicable court rules, policies, and statutes.

Ability to communicate effectively, both orally and in writing.

Well organized, detail oriented, and analytical.

What You Will Get
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short-term and long-term disability, pension, paid parental leave, tuition reimbursement, and more.

Click here to learn more about the benefits we offer.

Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Salary is negotiable and may be granted up to mid-point of the pay range, based on experience and qualifications. A full State of Minnesota benefit package is included.

To apply, complete and submit your application at

www.mncourts

.gov/careers .

Supplemental Information

This AFSCME-represented position is posted for bidding, internal, and external application simultaneously. The filling of AFSCME represented positions is governed by the AFSCME Labor Agreement.

Court employees applying for this position must have successfully passed their original 6-month probationary period and served 6 months in their current position prior to applying for this position. Current judicial branch employees must be in good standing to apply for this position.

Current State Employees (non-Judicial Branch): Please note that employment provisions (including but not limited to seniority and leave accrual) vary between the three branches of government. If you are considering a transfer to another branch of state government, you are highly encouraged to explore these differences. We recommend that you contact HR for the department where you currently work as well as the HR department for the posted position.

Teleworking is not an option with this position at this time unless determined to be necessary by the Court Administrator.

Why Work for Us?
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the Minnesota Judicial Branch.

We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on

the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at the contact information below.

The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

If you have any questions about this position, please contact Human Resources at ******** or 218.759.4370

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. We also offer many opportunities for your continued career growth through development opportunities, supporting your long-term success at the branch.

We are proud to offer these benefits to compensate our employees for the excellent work they do for the cause of justice in Minnesota.

Our wide-ranging benefits package includes the following components:

Health & Wellness

Medical Insurance

The employee-paid premium for the is only $38.50/month for a full-time employee with single coverage, or $262.66 for family coverage

Employees can choose from three different carriers: Blue Cross/Blue Shield Minnesota, Health Partners, or Preferred One

The and the for the Advantage Health Plan are on the State Employee Group Insurance Program (SEGIP) site

helps employees manage weight loss and reduce risk factors for type 2 diabetes, and , a benefit that reduces out-of-pocket costs for diabetes-related medical treatment

Employees may also choose a

Pharmacy benefits provided by CVS Caremark

Dental Insurance

The employee-paid premium for this plan is only $13.50/month for a full-time employee with single coverage, or $55.40 for family coverage

Employees can choose from two carriers: or the

The and the are on the State Employee Group Insurance Program (SEGIP) site

Vision Insurance

The employee-paid premium for this plan is only $5.76/month for a full-time employee with single coverage, or $16.54 for family coverag

Additional information on can be found on the State Employee Group Insurance Program (SEGIP) site

Pre-Tax Spending Accounts

Contributions to pre-tax accounts are taken from your paycheck before taxes are deducted, and since you pay less in taxes, your net income may be increased.

Use to pay eligible medical and dental expenses, eligible dependent day care expenses, and transit expenses including parking and bus passes. Other benefits may vary by location.

Basic and Supplemental Life Insurance

Accidental Death & Dismemberment (AD&D)

Short Term Disability

Long Term Disability

Paid Sick Leave

Eligible full-time employees accrue sick leave at four hours per two-week pay period

Sick leave may be used for purposes such as medical and dental appointments, maternity leave, illness or injury for certain family members

Retirement Benefits

Pension

In addition to your contribution, the Minnesota Judicial Branch contributes 6.25% of your annual salary to your pension, administered by the Minnesota State Retirement System (MSRS). Employees are fully vested in their pension after three years of employment at MJB.
Voluntary Deferred Compensation Plan

Retirement saving plan in addition to your pension plan
Health Care Saving Plan

Post-employment health care saving plan that can be used to pay for medical expenses
Work & Life Balance

Paid holidays

11 paid holidays, including New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day

Additional floating holidays may also be offered

Paid vacation leave

In addition to paid sick leave, employees accrue generous paid time off that increases with years of service.
Paid Parental Leave

Eligible employees may receive up to six weeks of paid time off following the birth or placement of a child.
Employee Assistance Program

Our no-cost provides health coaching, worksite wellness initiatives, financial planning assistance, and several free counseling sessions for personal or professional use for employees and their families.
Additional Benefits

Public Service Loan Forgiveness

This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service.

You can learn more about this program from the and the

Professional Development

Participation in conferences, cohort developmental programs, and other educational offerings

Tuition reimbursement program

Eligibility for is determined by employment status (i.e. full-time, part-time, intermittent, or temporary) as well as other job details (e.g. bargaining unit, supervisory status, etc.). Please ask Human Resources or the hiring contact about benefits at any time during the application process.

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