PRIMARY PURPOSE: Under general supervision of the Director of Data, performs complex maintenance, coordination, and monitoring of student data related to local, state, and federal educational programs and services. The g Coordinator of Data Governance provides accurate and timely data reporting for all assigned educational programs, with major emphasis on special education. The Coordinator of Data Governance provides technical assistance, programming, and staff training to create and maintain accurate TSDS and CRDC reporting processes related to all assigned programs, with major emphasis on special education.
QUALIFICATIONS:
Minimum Education/Certification:
Master's degree in Education or related educational field
Bachelor's degree with major in data processing, computer science, business, or related field
Competencies/Special Knowledge/Skills: Excellent customer service skills
Excellent communication (written and verbal), interpersonal and organizational skills
Knowledge of state and federal guidelines for Special Education programs preferred
Ensure timely and accurate reporting of PEIMS data elements required for state and federally funded programs for students with disabilities.
Review and analyze data submission report for state and TSDS/PEIMS and Federal CRDC data submission; troubleshoot errors and support end users in correcting errors preventing successful data submission
Knowledge of State Performance Plan data submissions for federal programs
Knowledge of Texas student attendance accounting for general and special education student populations, including homebound students preferred
Knowledge of state and federal guidelines for Medicaid billing preferred
Ability to provided technical support to end users utilizing program management systems for federally and state funded programs, ARD, RTI, LPAC, dyslexia/504
Ability to facilitate cooperation and team attitude between technical and program staff
Understanding of IT concepts and systems as applied to the education setting
Understanding of principles and techniques of database system and programming work, including analysis, design, and documentation
Understanding of student information systems and supporting software programs
Understanding of how data use supports and informs education programs and practices
Ability to utilize software effectively and efficiently to develop databases and reports
Proficiency with IBM-Cognos report writing software preferred
Proficiency with Structured Query Language (SQL) preferred
Proficiency with Microsoft Excel and Access essential
Minimum/Preferred Experience : Minimum of three years teaching experience or related field
Minimum of three years experience with programming languages and/or developing database applications
Experience in database administration with contemporary relational databases preferred
Experience with large database management systems for student information preferred
Experience in managing and analyzing Special Education data and Medicaid billing preferred
Experience with Power School eSchool-Plus student information system preferred
Experience with IBM-Cognos report writing software preferred
Experience with eSPED special education program management software preferred
Experience integrating data across shared system interfaces preferred
Experience with Texas TSDS/PEIMS, PID, and TREx systems preferred
Experience with Federal CRDC reporting system preferred
MAJOR RESPONSIBILITIES AND DUTIES:
Under direction of the Director of Data Governance, plan and execute data collection and verification procedures for all state and federal data reporting related to enrollment, attendance, discipline, registration, scheduling, grades, special education, bullying/ harassment, school leavers, dropouts, and other related topics
Maintain and support student information software procured expressly for special programs; develop and provide on-going training for special programs staff related to such software
Monitor and provide support to all users of special education automated systems to ensure that all have the knowledge to accurately input and retrieve data
Provide training and assistance to professional and paraprofessional staff on processes and procedures for data coding, data entry, and data error checking in the areas of enrollment, attendance, discipline, registration, scheduling, grades, special education, bullying/harassment, school leavers, dropouts, and other related topics
In cooperation with Technology Department staff, ensure interoperability of data systems used for special programs with the District's eSchool-Plus student information management system and facilitate the movement of data between the systems to meet state and federal data reporting requirements
Manipulate and query database information in the areas of enrollment, attendance, discipline, registration, scheduling, grades, special education, bullying/harassment, school leavers, dropouts, and other related topics
Assist campus and administrative staff to resolve system issues with special programs data processing programs and the student management system
Integrate databases from existing data sources to meet the access and reporting needs defined by the District and site staff
Create accurate, concise, and timely reports for District and special program leadership using data related to enrollment, attendance, discipline, registration, scheduling, grades, special education, bullying/ harassment, school leavers, dropouts, and other related topics
Monitor databases for data accuracy and integrity for special programs reporting; manage and manipulate large amounts of data to generate charts, graphs or reports using Structured Query Language (SQL), Microsoft Word, Excel, or Access
Review and analyze data submission reports for state TSDS/PEIMS and federal CRDC data submissions; troubleshoot errors and support end users in correcting errors preventing successful data submission; support re-submission processes
Remain current on state and federal laws through professional meetings, conferences, and reading professional materials to recommend required changes to software and data collection
Collaborate with vendors of existing systems to ensure data integrity and timely system updates
Collaborate with programmer/analysts and Help Desk advisors to provide accurate data as required or requested
Implement changes to existing systems as required by statute or as necessary to meet district needs
Perform other duties as assigned by the Director of Data Governance, the Senior Executive of Performance Outcomes, or the Superintendent of Schools.
SUPERVISORY RESPONSBILITIES:
None
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.
Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
