Division: Academic Affairs
Evaluation Group: Staff
FLSA Status: Exempt
Reports To: Provost and Vice President, Academic Affairs
Positions Supervised: N/A
Job Summary The coordinator, budgeting and compliance provides administrative support for Academic Affairs budgeting. In addition, this position provides grant compliance support for the Office of Research and Creative Activity (ORCA) and provides compliance support to the Student Academic Support Services (SASS) team.
Essential Job Functions and Performance Indicators The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution Assists the provost's office with cyclical budgeting planning and processes Provides daily administrative support to review and approve spend authorizations, expense reports, and other payments Serves as the point of contact to establish suppliers and contractors for purchasing and payment Monitors academic expenditure to ensure efficient use of resources and good financial stewardship Supports the Office of Research and Compliance (ORCA) with post-award compliance requirements and reporting to key stakeholders Ensures that direct costs charged to grants and contracts are both allowable and allocable under funder and University grant administration guidelines; supports ORCA with status requests for accounts and availability of funds Support the Institutional Review Board (IRB) with scheduling and administering regular meetings, taking minutes and providing follow-up after the meetings Assists the Specialist, Grants and Contracts in researching key grant opportunities and corporate and community partnerships in alignment with institutional mission, strategy, and research priorities Assists with data management practices, annual office performance metrics, and community-engaged impact reporting across units, services, and projects Provides administrative support to the Student Advising Support Services (SASS) team to verify and process student accommodation requests Service Excellence Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence Models, supports, and holds others accountable to the University's values Communication, Teamwork and Collaboration Serves as institutional point of contact for post-award sponsored project and partnership issues; acts as a liaison to with various departments including Fiscal Affairs and Human Resources Coordinates with Academic Affairs, ORCA, and SASS to support students, faculty, and staff Develops and distributes monthly financial reports to the provost Support the provost with cyclical compliance reporting for SARA and other regulators Job may require other duties as assigned. Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.
Bachelor's degree Minimum of 3 years of related work in higher education or the not-for-profit sector Strong communication and administrative experience Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.
Demonstrated ability to work effectively with individuals from diverse communities and cultures Strong written, verbal, and interpersonal communication skills Ability to develop and maintain effective relationships with a wide range of constituencies and departments Ability to prioritize and manage multiple projects Strong presentation skills with the ability to speak to large groups and present seminars Strong professional integrity and ability to maintain strict confidentiality Ability to use good judgment and think critically Excellent customer service skills Strong problem-solving skills with the ability to initiate appropriate actions toward resolutions Strong working knowledge of Microsoft Office Suite Knowledge of regional and state accreditation agencies Strong attention to detail and high level of accuracy Ability to work with minimal supervision Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Please click here to view Lindenwood University's flexible work designation descriptions.
General office setting Non-Standard Flex Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Ability to work effectively at a computer for up to eight hours daily Ability to sit for extended periods of time Regular attendance is a necessary and essential function Equal Opportunity Employer Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
About Lindenwood University
Lindenwood University, often referred to as Lindenwood or LU, is a private, coeducational, liberal arts university located in St. Charles, Missouri. Founded in 1827 by George Sibley and Mary Easton Sibley, it is the second oldest higher-education institution west of the Mississippi River and since 1990 the fastest growing university in the Midwest. The University offers more than 120 undergraduate and graduate degree programs to more than 16,000 students a year through values-centered programs that lead to development of the whole person. Lindenwood is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
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