Contract Specialist Or Contract Specialist

Contract Specialist 1 or Contract Specialist 2 Location Hybrid remote in Baton Rouge, LA : All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Job Posting Title: Contract Specialist 1 or Contract Specialist 2 Position Type: Professional / Unclassified Department: LSUAM FA - Proc - Admin - Contracts (Jamie Phillips Maddie (******** )) Work Location: 0213 Thomas D. Boyd Hall Pay Grade: Professional : Contract Specialist 1 Job Summary: Prepares/assists in the preparation of assigned Professional, Specialty, and Consulting Services contracts and amendments in accordance with State laws and University policies. Interprets Federal, State and University rules/regulations/guidelines regarding contracts/amendments, as well as monitors contracts for adherence. Position interacts with suppliers and campus departments; interpreting policies and providing guidance throughout the procurement process. Maintain reports, prepares reports and/or correspondence related to assigned contracts/amendments. Issues purchase orders and change orders to contracts through Workday. Has knowledge of commonly used concepts, practices and procedures within an office setting. Demonstrated experience and ability to coordinate multiple projects and work under pressure to meet deadlines. Relies on instructions and per-established guidelines to perform the functions of the job. Works under immediate supervision. This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana. Job Responsibilities: 40%- Working under direct supervision of the Assistant Director for Contracts, negotiates, develops, reviews & analyzes contracts and agreements that ultimately commit resources on behalf of the University; prepares contracts for final review and approval by the appropriate University personnel (Asst Director, Asst Vice President; Assoc Dir, etc); researches and applies proper University policies and requirements for contracts, MOUs, agreements, etc. Analyzes, modifies and recommends improvements for current contracts 40%-Reviews contracts to ensure receipt of required contract documents for compliance with contract terms, i.e., insurance certification including review of coverage limits and verification that insurance criteria is met, and verification that contract requirements are met. Interprets contract documents, terms and requirements inclusive of terms concerning termination of contracts. Follows through with contract processing through final stages of execution. Communicates with outside suppliers and departmental contacts as necessary, resolving issues that arise. 10%-With direction from the Assistant Director for Contracts, 1) performs general contract administration, tracking related action/due dates; 2) coordinates contract reviews with legal and Risk Mgmt. Co-Participant, under the direction of the Assistant Director, in the negotiation of general terms and conditions with contracted parties 5%-Provides guidance to departments/divisions on procedures in contracting of goods and services and interpretation of Federal, State laws and University policies and procedures. Prepares documents for signatures of parties to agreements of authorized agents; develops and maintains lists of authorized contract signatories; coordinates termination of agreements and contracts. 5%-Other duties as assigned Minimum Qualifications: Bachelor's degree with 0-2 years of experience in Procurement, Business or related field. Preferred Qualifications: Master's degree in Supply Chain Management with 1 or more years of experience with specific experience in contract administration practices and procedures or related field. Experience in conducting solicitations for goods and services. Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively. Additional Information: Competency in PC based office software; excellent communication & organizational skills. Physical ability & eye-hand coordination necessary to use a computer, copier, telephone & other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when entering data into the computer system; overtime may be required during the fiscal year end process or during peak work periods. Contract Specialist 2 Job Summary: Journeyman level preparation/assistance of assigned Professional, Specialty, Consulting Services, Sales of Service, and Revenue Generating contracts & amendments in accordance with State laws & University policies. Interprets Federal, State & University rules/regulations/guidelines regarding contracts/amendments, as well as monitors contracts for adherence. Position interacts with suppliers and campus departments; interpreting policies and providing guidance throughout the procurement process. Maintain reports, prepares reports and/or correspondence related to assigned contracts/amendments. Provides tech. assistance to LSU personnel in preparing contracts, RFPs, ITBs, SFOs. Maintains/prepares reports and/or correspondence related to assigned contracts/amendments. Issues POs/change orders to contracts through WorkDay. Higher contract approval than Contract Specialist 1. Has knowledge of commonly used concepts, practices and procedures within an office setting. Demonstrated experience and ability to coordinate multiple projects and work under pressure to meet deadlines. Relies on instructions and per-established guidelines to perform the functions of the job. Works under immediate supervision. This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana. Job Responsibilities: 40%-Without direction, negotiates, develops, reviews & analyzes contracts & agreements that ultimately commit resources on behalf of the University. Prepares contracts for final review & approval by the appropriate University personnel (Asst VP; Assoc Dir, etc). Researches & applies proper University policies & requirements for contracts, MOUs, agreements, etc. Analyzes, modifies & recommends improvements for current contracts. Acts as lead & provides supervision in the absence of A.D. 40%- Performs journeyman level contract review/analysis, without direction, to ensure receipt of required documents for compliance with contract terms, i.e., insurance certification (including coverage limits for liability, additional insured, etc & further verification that insurance criteria is met). Interprets contract language, and is able to question, challenge & negotiate terms & reqts (inclusive of contract termination/indemnification language);assists in the preparation of RFPs, RFIs, SFOs, etc. Approval $ limit significantly higher than Contract Specialist 1. 10%-Without direction, performs general contract administration at a journeyman level, tracking related action/due dates. Coordinates contract reviews with legal and Risk Mgmt. Involved in negotiation of general terms and conditions w/contracted parties. 5%-Maintains non-moveable property lease, revenue generating and sales of service files and ensures status remains current and determines if amendments or new agreements are needed, writing said documents when required. Key individual in the preparation of moderately complex solicitations of new contracts, including SFOs, RFPs, RFQs, and other formal solicitation methods. 5%-Provides guidance, support and expertise to University departments/divisions on procedures in contracting of goods and services. Obtains signatures of parties to agreements of authorized agents; develops and maintains lists of authorized contract signatories; coordinates termination of agreements and contracts. Performs other duties as assigned. Minimum Qualifications: Bachelor's degree with 2 or more years of professional level experience in Procurement, Business or related field. Preferred Qualifications: Master's degree with 1 or more years of experience with specific experience in contract administration practices and procedures or related field. Experience in conducting solicitations for goods and services. Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively. Additional Information: Competency in PC based office software; excellent communication & organizational skills. Physical ability & eye-hand coordination necessary to use a computer, copier, telephone & other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when entering data into the computer system; overtime may be required during the fiscal year end process or during peak work periods. Additional : Special Instructions: Contract Specialist 1 or Contract Specialist 2. Please submit cover letter, resume, transcripts and 3 references. For questions or concerns regarding the status of your application or salary range, please contact Jamie Maddie at or . This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana. Posting Date: January 30, 2024 Closing Date (Open Until Filled if No Date Specified): Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N): LSU is an Equal Opportunity Employer and SAME Agency: LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU's Diversity Statement and Roadmap . LSU is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ( ). HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at or email . For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.