Continuous Improvement Analyst

Full job description Initial Posting Date:
05/13/2024 Application Deadline:
05/27/2024 Agency:
Oregon Housing and Community Services Salary Range:
$4,998 - $7,647 Position Type:
Employee Position Title:
Continuous Improvement Analyst (OPA2) - Limited Duration Job Description:
Oregon Housing & Community Services
Continuous Improvement Analyst – Limited Duration
Operations & Policy Analyst 2
Hybrid
Oregon Housing and Community Services (OHCS) is looking for an experience professional to will play a crucial role in proactively identifying and mitigating compliance risks while driving ongoing improvement efforts to enhance the effectiveness and efficiency of OHCS DRR CDBG-DR programs for the Disaster Recovery and Resilience (DRR) Division. If you have the drive to make a difference in other people's lives, we want you to come and grow with us and apply for this Continuous Improvement Analyst position today!
OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION
OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Our Vision is that all Oregonians can pursue prosperity and live free from poverty.
Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.
Our Core Values: Collaboration – Compassion – Equity – Integrity – Leadership – Transparency.
IMPORTANT INFORMATION
Working Condition: Hybrid > This position can be fully remote with some requirements for in-person work.
This LD position is a project position with the possibility of becoming permanent depending on funding. Anticipated closing date is 06/30/25. The position may close earlier depending on program timelines.
Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.
This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.
WHAT YOU WILL DO
The Continuous Improvement Analyst will play a crucial role in proactively identifying and mitigating compliance risks while driving ongoing improvement efforts to enhance the effectiveness and efficiency of OHCS DRR CDBG-DR programs. The position will leverage processes, tools and guidelines to carry out their responsibilities as well as introduce changes to DRR's current policies, programs, practices, and measurement systems to be in alignment with complex federal and state statutory requirements. The position is responsible for leading the work of various continuous improvement initiatives, identifying compliance risks, conduct process mapping and reporting.
Additionally, this position will serve as DRR's Section 3 Coordinator A Section 3 Coordinator typically oversees compliance with Section 3 regulations, which are part of the Housing and Urban Development (HUD) Act of 1968. This role involves ensuring that recipients of certain HUD funds provide job training, employment, and contracting opportunities to low-income individuals and businesses in the area where the HUD funds are used. Responsibilities may include coordinating with contractors, community organizations, and government agencies to facilitate Section 3 compliance, monitoring program outcomes, reporting to HUD, and advocating for Section 3 initiatives within the organization or community.
MINIMUM QUALIFICATIONS
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work.
-OR-
Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.
To request a copy of the position description, please contact: DESIRED ATTRIBUTES
The most competitive candidates will possess the following attributes, experience, and knowledge:
Background, training and experience with planning, development, and implementation of state and federal programs.
Analytical Skills: The ability to gather and analyze data effectively is paramount. This includes both quantitative and qualitative analysis to identify trends, root causes, and areas for improvement.
Problem-Solving Ability: Must be adept at identifying problems and proposing effective solutions. This involves critical thinking and creativity to address challenges in innovative ways.
Process-Oriented Mindset: Understanding organizational processes from end to end is crucial. Continuous Improvement Analysts should be able to map out workflows, identify bottlenecks, and suggest improvements to streamline operations.
Communication Skills: Effective communication is key to collaborating with various stakeholders across the organization. This includes trainings, presenting findings, making recommendations, and influencing decision-makers at all levels. Excellent presentation, written and verbal communication skills.
Change Management: Introducing changes within an organization can face resistance. A Continuous Improvement Analyst should be skilled in change management techniques to facilitate smooth transitions and gain buy-in from stakeholders.
Training and experience in program reporting processes and data systems to support data-driven policy and program decisions.
Demonstrated awareness of race and social justice, including the ability to positively influence equity, diversity, and inclusion in the workplace.
WHAT'S IN IT FOR YOU
You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!
A positive environment that offers opportunities for career growth and cross-training.
An agency that supports and encourages work/life balance and overall wellness.
Generous benefits package
including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan ( PERS
). The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity
website for more information. RECRUITMENT TIMELINE
*These dates are approximate and may change. *
Recruitment Closes: 05/27/24
Recruiter Screening for Minimum Qualifications: On-going
Hiring Manager Screening for Requested Skills: On-going
1st Round of Interviews: Week of 06/03/24
2nd Round of Interviews: TBD if needed.
Anticipated Start Date: 07/01/24
APPLICATION GUIDANCE AND REQUIREMENTS
Current State of Oregon employees: Apply via your employee Workday account.
External applicants: View this application instructional video
. A PDF is also available by clicking here
. REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.
REQUIRED: Attach a Cover Letter that demonstrates how you meet the "Desired Attributes" for this position.
A Cover Letter that does not meet the required criteria will be graded as ineligible.
If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: WHO WE ARE
Oregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.
OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan
. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state. OHCS released its 2022 Progress Report
to update the agency's significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan. To learn more about Oregon Housing and Community Services, visit our website:
RECOVERY & REILIENCE DIVISION
The Oregon Department of Housing and Community Services (OHCS) has established a new division to manage recovery from major disasters. The Recovery & Resilience section will administer long-term state and federal grants to benefit disaster survivors and impacted communities in Oregon. Primarily, the division is recovering from the major disasters that occurred during Labor Day Weekend of 2020 when fires caused the loss of nearly 4,200 homes in the state. The Oregon Legislature allocated $150 million in specific wildfire recovery along with substantial affordable housing funding which will be applied to disaster impacted regions, and the federal government is expected to allocate resources to the recovery as well. OHCS has set aggressive goals to replace as much of the lost housing as it possibly can, and to provide a comprehensive recovery for individuals impacted by the fires. This division is a key function of OHCS and will develop innovative business practices within the agency through the administration of multiple CDBG-DR programs for recovery and resilience including HARP, HOP, IHA, PIER, and others. Under the CDBG-DR grant, DRR plans to carry out multiple Substantial Action Plan Amendments (SAPAs), which will likely result in significant program changes, the addition of new programs, and the development of updated and/or new policies and reporting requirements.
WANT TO KNOW MORE? LET US HELP YOU!
If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to
and include the job requisition number. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation
page for more details. Please save a copy of this job announcement for reference as it may not be available to view after the job closes.
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
Work Authorization: If hired, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.
Veteran's Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources
. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section. APPENDIX
Emails
Links
Application Instructional PDF
Application Instructional Video
Benefits Information
Classification and Compensation Page
OHCS Website
Oregon's Statewide Housing Plan – Halfway Progress Report
Oregon's Statewide Housing Plan – Full Plan
Pay Equity
Public Employees Retirement System (PERS)
Veterans Resources