Compliance Officer Operations And Policy Analyst Work

Full job description Initial Posting Date:
04/15/2024 Application Deadline:
04/28/2024 Agency:
Oregon Health Authority Salary Range:
$7,289 - $10,531 Position Type:
Employee Position Title:
Privacy Compliance Officer (PCO) (Operations and Policy Analyst 4) Hybrid work options Job Description:
Salary Range: $ 6,322.00 - $9,709.00 (monthly)
Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.
PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.
Applications without completed applications, attached resumes and cover letters will be removed from consideration.
The Oregon Health Authority
(OHA) has a fantastic opportunity for an experienced Privacy Compliance Officer (PCO) OPA 4 to join an excellent team and work to support agency access needs. The Office of Information Service's (OIS) mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
More information about the Office of Information Services and current job opportunities can be found here
The Oregon Health Authority is committed to:
Eliminating health inequities in Oregon by 2030 Becoming an anti-racist organization Developing and promoting culturally and linguistically appropriate programs, Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon. Click here
to learn more about OHA's mission, vision, and core values. This is a full-time permanent opportunity for anyone to apply. This position is a classified position represented by a union.
This position falls under the Operations and Policy Analyst 4 classification.
What you will do!
As a Privacy Compliance Officer (PCO), you will support Information Security and Privacy Office (ISPO) through delivery of agency compliance and effectiveness of the privacy program that follows the agency mission and all relevant regulations.
The PCO is a shared service position servicing Oregon Department of Health of Human Services (ODHS) and Oregon Health Authority (OHA) (Hybrid entity) as the HIPAA Privacy Officer as required by law.
In this role, you will be responsible for working with all levels of management in OHA and ODHS, other state agencies, and external community partners etc. The PCO's main role and function developing and managing the privacy compliance program, perform audits of compliance including audit plans, risk assessments and remediation plans, investigations and resolutions, and compliance and privacy related policies, procedures, education, and training in collaboration with our Awareness and Education Coordinator. PCO reviews contracts related to third party access including contractual agreements to support data protections.
Additionally, will support all reports of compliance issues and prepares reports and corrective action plans as directed by the Privacy Manager. The PCO works with agency partners to ensure access control, secure data sharing, disaster recovery, business continuity, incident response, and risk management for both HIPAA covered and non-covered entities.
What we are looking for!
SPECIAL QUALIFICATIONS:
Two (2) plus years' experience in security and privacy investigations, drafting, negotiating, and managing a variety of contracts.
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
(a) A bachelor's degree in business or public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical, and planning work.
OR
(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.
Desired Attributes
Direction, expertise, and support on all aspects of information data privacy, data security and agency technical, administrative and physical safeguards, compliance with federal, state and local laws including but not limited to best practices. Support confidentiality within both agencies, serving as the agencies' subject matter expert in these areas. Oversees the compliance efforts of the agency's compliance program. Collaborates in agency performed audits by outside agencies, regulators, and audit functions. Support oversight and completion of appropriate responses to requests and findings. Collaborates with ISPO in the performance and reporting of planned risk assessments (privacy impact assessments (PIA), plan of action milestones (POAM) etc. Acts as policy coordinator with oversight responsibilities for the agency's privacy policies and procedures including providing consult on security policies when appropriate. Recommend changes to Oregon Administrative Rules on privacy. Response to public comment pursuant to administrative Notice of Proposed Rulemaking process. Ability to support multiple projects and competing agency priorities. Strong PC skills (Microsoft Suite, Excel, Outlook, PowerPoint) Excellent written and verbal communication and presentation skills. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. What's in it for you?
Medical, vision, and dental benefits 11 paid holidays 8 hours of vacation per month, eligible to be used after 6 months of service. 8 hours of sick leave per month, eligible to be used as accrued. 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service. Pension and retirement programs Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) Continuous growth and development opportunities Opportunities to serve your community and make an impact through meaningful work. A healthy work/life balance, including fulltime remote options as well How to Apply
Complete the online application. Complete questionnaire. Attach a resume. Attach a cover letter of no more than two pages addressing the "What we are looking for?" section including required and preferred skills. Working Conditions:
Working conditions are those of a general office environment in a close-knit, team-oriented environment. Weekend and evening work may be necessary to meet customer demands. Deadlines and department requirements may create stressful situations. This position requires the ability to work on multiple tasks simultaneously and within short time frames and interface effectively with customers. Driver's license with acceptable driving record, or an ability to provide alternative means of transportation.
This position involves frequent contact with executives, management, and staff both internal and external to the organization. It requires working with a variety of people and situations, which requires the incumbent to exercise diplomacy. Confidentiality of information must be maintained at all times. Often travel to meetings is required with some travel to trainings. There can be frequent interruptions, demanding timeframes, and non-traditional working hours. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.
Help Your Application Rise to the Top!
Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
This posting closes at 11:59 PM on the close date listed. Workday will timeout after 15 minutes of inactivity. Workday performs best in Google Chrome. You must have a valid email address to apply. Check both your email and Workday account for updates regarding this recruitment. Please print or save a copy of this announcement. You will not have access to it once the posting closes. Click here for Resources
and a Job Support Page
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Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.
Questions/Need Help?
If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call or email Kyle Phillips
Voice: ]
Email: TTY users please use the Oregon Telecommunications Relay Service: . For technical support, please call toll free , for customer service assistance.
Additional Information
Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply. PERS rate: The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details. CJIS Background Check: The position you are applying for requires access to Criminal Justice Information (CJI) and therefore you must obtain CJIS clearance for unescorted access to a facility or system under the policy requirements set forth by the Federal Bureau of Investigation (FBI). The CJIS background check will be conducted by the Oregon State Police for the Federal Government and is initiated by the hiring manager in coordination with our ODHS/OHA CJIS Coordinators in our Background Check Unit. If you are offered employment, your offer will be contingent upon the successful completion of two separate background checks. The first background check is an abuse check, criminal records check and driving records check. The second background check is the Criminal Justice Information Systems (CJIS) nation-wide FBI fingerprint-based background check. To be eligible for employment, you must pass both background checks and pass the CJIS training and testing requirements. Based on requirements under IRS Publication 1075, the tax information guidelines for Federal, State and local agencies, and Federal Criminal Justice Information Services (CJIS) Security Policy, all applicable Oregon Health Authority employees who use, or have physical or logical access to Criminal Justice Information (CJI), or Federal Tax Information (FTI), including current and future employees, will need to be fingerprinted, have a background check, and successfully complete related security training(s). Employees with access to FTI will need to be fingerprinted and complete a background check every five (5) years. For more information on CJIS processes please visit the OSP CJIS Division webpage at If you have further questions regarding the CJIS policy please contact OSP at . The FBI CJIS Security Policy Version 5.9, section 5.12.1, outlining the CJIS screening requirements, can be found at Veterans: If you are a veteran, you may receive veteran's preference. Click here
for more information about veterans' preference. To receive veterans' preference points, please submit the following required documentation when you apply: A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference. A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference. Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States. Internal Applicants: Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet. Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed. Applicant Help and Support
webpage Affirmative Action and Equal Opportunity
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA's mission, vision, and core values, click here
. The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.
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