Description:
Job Title: Contract Logistics Coordinator
Level: Associate
Location: Foster City, Santa Monica
Contract Length: Up to 6 Months
Description
Gilead is looking for a Contracts Logistics Coordinator, who will report to the Director of Vendor Outsourcing. The candidate will be responsible for performing contact administrative and logistics activities in support of the entire contract life cycle for Vendor Outsourcing (VO). This role will be responsible for routing contracts for e-signatures, creating Purchase Requisition (PR) and submission or Purchase Order (PO) after contract is fully approved. This role is also responsible for managing contract request queue, managing stakeholder inquiries regarding Dev-Core and Apttus, contract e-signature inquiries, PR/PO inquiries, invoice inquiries, uploading contract budget data, and other assigned post contract approval activities. This position will require the ability to effectively coordinate post-contract approval activities with both internal and external stakeholders. The ideal candidate will have strong coordination skills with demonstrated success in managing multiple stakeholders and works collaboratively with cross functional groups to ensure post-contract approval activities are completed to deliver a fully executed contract.
Description of responsibilities:
Manage inquiries from business stakeholders regarding sourcing and contract requests, including managing VO centralized inbox.
Manage e-Signature queue in Apttus after a contract is fully approved.
Manage wet-ink signature requests for VO contracts requiring wet-ink signatures.
Review and revise e-Signature recipients prior to routing contracts for e-Signature and follow-up with signatories to ensure timely execution of contracts.
Coordinate PO creation activities with Development Finance, including entry and review of contract financial data to ensure PR and POs are created successfully.
Perform reviews related to PO/PR entries in SAP/Ariba, including and follow-up with relevant teams to update POs when there are PR/PO corrections needed.
Enter PR data in Ariba/SAP after Apttus submits contract data to Ariba through integration.
Create manual PRs in Ariba if PRs cannot be created through Apttus/Ariba integration and automation.
Coordinate activities with development finance with any assistance/questions on PR/PO, including Legacy POs and converted POs from Oracle EBS to SAP.
Coordinate activities related to invoice related issues with VO contract managers, finance, and business stakeholders.
Provide weekly updates to CROs regarding sourcing and contracts during the weekly triage calls with key vendors
Upload contract data, including CRO budget Data into Budget Data Optimization tool
Serve as a point of contact for any issues related to PR/PO in CAR and Ariba/SAP.
Perform validation of contract data including approvals for financial compliance
The Associate is expected to complete tasks and projects under minimal supervision and has the ability to manage competing priorities effectively and proficiently.
Demonstrates a thorough knowledge of Good Clinical Practice GCP , Good Pharmacovigilance
Practices GVP , Good Laboratory Practice GLP , Good Documentation Practice GDP and ICH E6 R2 compliance requirements.
Demonstrates a thorough understanding of the end-to-end clinical contracting process, and any associated compliance requirements. Candidate has relevant experience in the pharmaceutical or biopharmaceutical industry; and, has a BS or BA.
Required Years of Experience: 5+
Required Degree or Certification: B.S.
Top 3 Required Skill Sets: Proven experience creating PR/PO in SAP/Ariba environment, excellent abilities with spreadsheets (MS Excel), Analytical Skills
Top 3 Nice to Have Skill Sets: Experience with contract lifecycle management systems (i.e. Apttus), experience with DocuSign, experience in drug development setting
Unique Selling Point of this role: This is a very high visibility role, with a chance to make a quick impact as we seek to stabilize our recent transition to SAP/Ariba
Additional Details Manager's Requested Bill Rate : (No Value) Onsite Offsite : Onsite
