The La Jolla Beach & Tennis Club is currently seeking a highly skilled Catering Coordinator join our team at our beautiful oceanfront property! Be a part of the diverse team at La Jolla Beach & Tennis Club, Inc. Our landmark hotels and restaurants have become La Jolla institutions, which are founded on family values and community mindedness. La Jolla Beach & Tennis Club, Inc. offers excellent benefits and a great work environment for our employees.
What we offer: Free daily meal and salad bar Free parking Benefits including: Medical, Dental, Vision, 401K (based on employment status) Paid vacation, sick, and holiday time Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining! Property retail shop and hotel discounts $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club What we ask: Consistently provide professional, attentive, and genuinely friendly service Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests Schedule: M-F 9am-5:30pm Pay: $27/hr SUMMARY Coordinates catering activities by assuring that the following duties are accomplished. Handles all administrative duties within the catering office. Answers phones, gives information to callers, takes information from clients for prospective events, books prospective events and assists with catering department responsibilities. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests.
ESSENTIAL DUTIES AND RESPONSIBILITIES : Completes duties of Administrative Assistant. Inputs incoming data from clients into Excel; files, prints, updates, and distributes prospectuses to clients, banquet & kitchen staff. Completes payroll updates daily by 10am Uses computer to create, file, and update all office forms and letters. Composes and types routine correspondence including requests for deposits. Responsible for collecting deposits on all contracted events. Files correspondence, prospectuses, memos, and other records. Answers telephone and gives information to callers or routes call to appropriate individual and places outgoing calls. Retrieves messages from phone system and updates phone log. Makes copies of correspondence or other printed matter. Prepares outgoing mail. Works with clients to determine specific needs and designs a program to fit the requirements outlined by the client. Books events, suggests menus and prices events for the client. Prepares BEO and follows through on all details with banquet staff and client. Works events as required due to staffing or client needs. Greets and checks guest on all events. Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person. Frequently meets directly with clients to plan events. Updates banquet information package. Maintains equipment inventory of all catering equipment along with Banquet Supervisor. Uses Excel to construct revenue and sales analysis spreadsheets for catering. Other duties may be assigned. OUTCOME Completion of the above duties will produce successful events for the clients and members while maintaining the department's financial success. Performing the above duties while providing friendly and prompt service is one of the final and necessary steps in completing a contracted banquet event. A satisfied guest is a repeat customer.
QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions in English to groups of managers, employees, clients, guests and the general public.
MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS Must be able to obtain and maintain a current Food Handlers Card. Must have a valid drivers license.
OTHER SKILLS and ABILITIES Ability to use a networked PC effectively with a working knowledge of software used currently by department and company. Intermediate experience in Microsoft excel, word and publisher is necessary.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; talk or hear; and taste or smell. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl.
The employee must constantly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Occasionally, the employee may be required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORKING CONDITIONS ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock.
The noise level in the work environment is usually moderate to loud. Employees are required to perform all tasks as safely as possible and to adhere to the applicable safety procedures.
The La Jolla Beach & Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal "Right to Know" requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management.
INTERACTION This position interacts frequently with customers, both internal and external, vendors, kitchen staff and banquet staff via phone, computer and in person.
SCHEDULING This company operates seven days a week, 24 hours a day. Shifts will generally be rotated unless you were hired for a specific shift, as much as possible to be fair to everyone. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work.
