Care Specialist

Important Recruitment Information for this vacancy Job Posting closes: 05/24/2024 Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete. Agency Information: Kansas Department for Aging and Disability Services Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
About the Position Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: M-F/Days Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Search Keywords: CARE Specialist Compensation: Up to a maximum of $36,175.78 Annually
Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information…
Position Summary & Responsibilities Position Summary: The CARE Specialist serves as coordinator of information related to Client Assessment and Referral Program (CARE) Level I assessments and preadmission screens and resident reviews (PASRR) Level II evaluations and is a contact for system coordination between Area Agencies on Aging (AAA), hospitals, nursing facilities/nursing facilities for mental health, KDADS Level II contractor, community mental health centers (CMHCs), community developmental disabilities organization (CDDO), and other community services. The incumbent receives and processes the information for the CARE Program which are Special Admissions and Level I assessments. In addition, assist in completion of the 3164 requests from KanCare clearinghouse to provide the Level of Care score for nursing facility Medicaid payment process. This position is part of the CARE/PASRR Community Integration team, within the Behavioral Health Services Commission, and provides support for special projects as assigned.
Job Responsibilities may include but are not limited to the following: CARE Level I and Special Admissions: CARE Level I The incumbent receives the CARE Level I assessment from trained hospital Assessors from around the state of Kansas and some select few from other states on the boarder of Kansas. The incumbent will validate the Level I ensuring all items are completed, signed, and received before entering into the KAMIS system. The incumbent will request missing information via email, phone or CARE Upload tool. Once entered into KAMIS the incumbent will file the file electronically on the KDADS CARE system. Special Admissions The incumbent will receive special admissions completed by the Kansas Nursing Facilities (NF). Ensure all documents are valid, complete and signed and enter them into the KAMIS system. If more information is needed the incumbent will reach out to the local nursing facilities and request the information needed by email, phone or CARE Upload tool. The incumbent will be responsible for drafting and sending Terminal Illness Certification Letters to the Nursing Facilities. The incumbent will keep track of Hospital and Nursing Facility Assessors on spreadsheets in the KDADS CARE System. 3164 Requests from KanCare Clearinghouse The incumbent assists the Program Manager with completion of the 3164 requests from KanCare.. This position:
opens the CARE Inquiry (3164) and reviews the Request Posted by date and selects the customer with the oldest posted date. then search for the customer in KAMIS and the electronic files to find the PASRR date and Level of Care score. enters the PASRR date and Level of Care score on the 3164 KanCare for the nursing facility payment from Medicaid. The process includes searching for information, keeping track of what step the 3164 is currently in, contacting facilities to obtain missing information in KAMIS. When requested information is obtained and deemed accurate, the completed 3164 is returned to the KanCare Clearinghouse for processing. Training and meetings: This incumbent will be cross trained to act as back up for other CARE Program team members for coverage to keep information and data moving. Participate in meetings, cover webinars, assist with development of training materials as well as support Manager during training by taking attendance, supplying handouts, etc., take notes at meetings and on monthly phone calls and to assist with other functions as the need should arise. As such it is necessary for the incumbent to develop and maintain positive relationships and good rapport with all CARE program stakeholders. Other: Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary. ¿¿¿¿¿¿¿ Qualifications Minimum Qualifications : ¿¿¿¿¿¿¿¿¿¿¿¿¿¿One year of experience in general office, clerical and/or administrative support work or education in a relevant field Ability to alphabetize, sort, file, and organize files manually and electronically Proficiency with Microsoft Office programs and ability to use multiple programs at the same time Travel possible Preferred Qualifications : Experience with customer service Knowledge and/or experience in building collaborative relationships Experience in pursuing needed information through legally acceptable HIPPA and PHI regulation channels Experience with mental health system, diagnosis, treatment processes and medical terminology Recruiter Contact Information KDADS – Human Resources Recruiter 503 S. Kansas Ave
Topeka, KS 66603
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Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Transcripts
DD214 (if you are claiming Veteran's Preference)
Upload these on the Attachments step in your Job Application Resume Cover Letter Helpful Resources at jobs.ks.gov : "How, What, & Where do I Upload Documents" How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference
Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.