Posting Number: S11802P
Working Title: Business Operations Paraprofessional
Department: CAES-Applied Genetic Tech Ctr
About the University of Georgia: Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Additional Schedule Information: M-F 8AM-5PM
Advertised Salary: $48,000 or Commensurate with Experience
Posting Date: 03/15/2024
Open until filled: Yes
Proposed Starting Date: 05/01/2024
Location of Vacancy: Athens Area
EEO Policy Statement: The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().
Classification Title: Business Operations Paraprofessional/Professional
FLSA: Non-Exempt
FTE: 1.00
Minimum Qualifications: Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary: This is a highly responsible administrative position and will perform administrative and financial functions to support the faculty, staff, and students of the Center for Applied Genetic Technologies.
This position involves use of a P-Card. Knowledge, Skills, Abilities and/or Competencies: Working knowledge of UGA's policies and procedures and OneUSG Connect/UGA Financial Management system. Organizational skills and the ability to follow up on pending items. Excellent verbal, written, and reading comprehension skills. Physical Demands: Sitting at a computer for long periods of time. Driving a vehicle and perform courier duties. Lifting up to 25lbs. Is driving a responsibility of this position?: Yes
Is this a Position of Trust?: Yes
Does this position have operation, access, or control of financial resources?: Yes
Does this position require a P-Card? : Yes
Is having a P-Card an essential function of this position? : Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes
Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities: Use purchasing card (P-Card) for departmental/lab purchases. Serve in the Approver 2 position for P-Card users in the labs and ensure receipts are obtained and loaded into WORKS with correct speed-type/account code and business purpose. Ensure statements are reconciled on a monthly basis. Process necessary General Ledger journals for transactions that lock with incorrect speed-type or account code. Percentage of time: 20
Duties/Responsibilities: Serve as time and absence approver for bi-weekly and monthly employees. Ensure payrolls and absence requests meet HR/Payroll deadlines. Assist faculty with payroll funding transactions for students and staff. Process EDRs when needed at the direction of the Business Manager. Percentage of time: 20
Duties/Responsibilities: Prepare and process all HR hiring/termination paperwork, position management, and other payroll-related financial transactions within OneUSG Connect and UGAJobs. Serve as a subject matter expert on hiring procedures and policies, payroll, and HR-related financial policies and procedures. Assist incoming employees or research scholars with visa requests in Compass. Monitor unit's compliance with regular trainings for employees. Percentage of time: 35
Duties/Responsibilities: Schedule travel arrangements for faculty upon request, initiate travel authorities, and expense statements. Plan and organize meetings and conferences upon request. This will include booking facilities, scheduling caterers, and other miscellaneous tasks. Percentage of time: 5
Duties/Responsibilities: Financial system duties including payment requests, AP journal vouchers, budget journals, budget transfers, and processing of grant sub award payment requests. Percentage of time: 10
Duties/Responsibilities: Oversee faculty and staff purchasing within UGAmart and perform periodic cleanup of outstanding POs. Troubleshoot purchasing issues for faculty and staff and communicate with various vendors regarding orders in progress. Submit invoices through UGAmart for payment in a timely fashion. Percentage of time: 10
Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name: Maddilyn Johnson
Recruitment Contact Email: Recruitment Contact Phone:
