Job Description:
Reporting to the Budget Specialist III and the Manager of Fiscal Operations, the Budget Specialist II will participate in the preparation, development and monitoring of the departmental annual budget, including operational, capital and grant funds; analyze departmental expenditures and prepare reports of such expenditures to be used for budget forecasts; and conduct analytical reviews of variances between actual and budgeted expenditures, reporting findings to supervisor(s) and/or communicate to departments. The incumbent will also review claims and process payments, input and prepare departmental claims payments, and assist in the preparation of reports for compliance with financial and budgetary requirements. The incumbent will use computer applications and other automated systems, spreadsheets, e-mail, Microsoft Teams, and calendars in performing work assignments. The successful candidate will also conduct ad hoc analysis, as needed. All other duties, as assigned.
EXAMPLES OF WORK:
Consults with managers in the department to define budgetary goals and objectives as established.
Participates in the preparation, development, and monitoring of the departmental/College annual budget, including operational, capital, and grant funds.
Analyzes departmental expenditures and prepares reports thereon to provide accurate budget forecasts and to identify financial problems or issues to be addressed by department heads and management.
Conducts analytical reviews of variance between actual and budgeted expenditures, and reports findings.
Collects statistical and financial data using established methods and procedures for the preparation of reports to keep management informed of departmental operations and the impact on budgeted funds.
Assists in the preparation of reports for compliance with mandated financial and budgetary requirements set forth by the State and/or the Federal government.
Prepares cost analyses of projects or studies undertaken by departments to ensure adequate funding and appropriate allocation of resources.
Uses computer applications or other automated systems such as spreadsheets, word processing, adobe, calendar, e-mail, Microsoft teams, and database software in performing work assignments.
Compiles and maintains records of automated system accounts to verify departmental expenditures.
Reviews payment claims prepared by other departments and approves in the system.
Creates vendor payment claims as needed for contracts and departments.
Reviews and approves purchase requisitions.
Supports ad hoc requests as they arise.
REQUIRED QUALIFICATIONS:
A minimum of a Bachelor's Degree in Business or Public Administration, Finance, Accounting or a closely related field and one year of experience where the primary function of the position was budgeting, financial auditing, financial planning or accounting. Strong computer (e.g. Microsoft Excel) skills required.
*This is a Civil Service position. The final candidate will be required to take and pass the Civil Service Exam.*
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