Budget Analyst Johns Hopkins University - Urgent

We are in need of a motivated Budget Analyst | Johns Hopkins University to join our productive team at Johns Hopkins University in Baltimore, MD.
Growing your career as a Full Time Budget Analyst | Johns Hopkins University is an amazing opportunity to develop relevant skills.
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We are seeking a  Budget Analyst who will support the Institute of Nanobiotechnology as part of the INBT finance team within the Whiting School of Engineering. This will be a fast-paced, multi-tasking and visible position that is part of a dynamic team of administrative, financial, academic, communications, and programmatic staff that work together in teams and working groups to provide support to the faculty, students, and programs of the institute. This position will include extensive internal and external interaction with faculty, staff, students, and other collaborators of INBT through phone, e-mail, other written correspondence and face-to-face interaction. The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, on zoom, and via electronic communication, and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical. This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion. This role will reside in INBT and report directly to INBT's Grants and Contracts Manager.

Specific Duties and Responsibilities: Responsible for monthly account reconciliation of sponsored and non-sponsored accounts in Institute. This involves coordinating with PI and labs to collect backup documentation, uploading into central share point site, and working with Whiting Works reconciliation team to ensure all documentation is uploaded and appropriate to accounts charged to ensure compliance with university and/or agency regulations and restrictions. The Analyst will also assist financial analysts with monitoring project end dates to ensure compliance of expenditures during project period. Interprets policy and procedures for institute based on understanding of university policy. Ensures compliance in all other areas related to grant and contract management including but not limited to sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, etc. Responsible for identifying over-expenditures and other areas of concern. Advises and assists with resolving budget variances by recommending appropriate course of action. Serve as point of contact for Institute faculty, staff and students on questions regarding transaction logistics as well as transaction policies and procedures for federal and non-federal regulations that apply to sponsored activity to ensure compliance. Processes a variety of SAP transactions within all modules: AP, Supply Chain, Concur, HR/Payroll, Finance and Analysis. Maintains Procurement Card for INBT and is responsible for review of all INBT procurement cards (2 staff, 2 faculty). Ensures all purchases are in accordance with University Purchasing Policy, Procurement Card training and training materials, the Cardholder Agreement, and other specific internal requirements and in accordance with agency/grant specific requirements. Develops payment schedules to monitor payments to vendors and from external / internal clients. Responsible for accurate and timely internal and external billing and receipt of payments. Manages related financial processes to ensure accuracy, completion and maintenance of supporting documentation. Proactively advises appropriate administrative staff on status and availability of funds. Keeps abreast of university accounting system and policy to ensure up-to-date compliance. Reviews, processes and tracks all subcontract invoicing: coordinates with Subcontractors, PIs and GCAs to provide detail of work done; submits to Accounts Payable for processing; ensures payments are made in timely manner. Generates complex shopping carts for purchase order requests related to subcontract agreements and some equipment purchases. In conjunction with the Lab Coordinator, maintains list of fixed assets for Institute and coordinates with Fixed Assets office on requests for identification and location. Processes hourly payroll in CATS and serves as a back-up to processing payroll and hire entries (ISRs) in SAP. Serves as Effort Reporting System (ERS) coordinator for Institute, ensuring that ERS forms are reviewed and certified within required timeframe. Assists with budget development (non-sponsored and sponsored funds, revenue and expenditures) using appropriate cost rates for indirect and benefit costs. Anticipates cost projections and ensuring consistency with budget dollars. Reviews and analyzes proposed budget plans to confirm thorough and appropriate content and consistency with fiscal requirements. Provides detailed analysis of fiscal performance and related financial assumptions. Recommends alternatives as needed. Works with administrative/financial staff and faculty to ensure effective, accurate, and timely budget allocation, project initiation, and maintenance and reporting of all financial activity. Prepares financial reports for annual reporting requirements and final closeouts. Assists with compliance issues for sponsored research (i.e., cost transfers and effort reporting). Prepares and reviews various forms such as journal vouchers, check deposits, and purchase orders. On a monthly basis, prepares and maintains high-level reporting for Sr. Administrative Manager and finance team to provide updates on financial status of Institute (Deficits, Surpluses, AR Aging Reports, Control Salary, etc.). In conjunction with Grants and Contracts Manager, develops and prepares financial projection reports for finance team and Institute leadership to assist with planning and decision making. Maintains and broadcasts financial and travel policy updates and reminders to Institute faculty, staff and students on quarterly basis. Serves as backup for Administrative Coordinator. Other financial duties as assigned. Special Knowledge, Skills, & Abilities Independent worker, who is flexible, motivated and able to handle multiple tasks and deadlines in a fast-paced environment with professionalism and accuracy. Proficient with Microsoft applications, especially Excel, SAP and other commonly used JHU software systems.
Must be extremely detail oriented.
Candidate must have strong organizational skills and the ability to work independently.
Should be familiar with accounting and budgeting theory and practices.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to communicate clearly, appropriately and effectively both orally and in writing, with all levels of faculty, staff, students, and leadership both inside and outside the institution.
Must have the ability to exhibit diplomacy and a manner of professional behavior that will promote positive interaction between co-workers and customers with the goal of increasing office productivity and improving the public image of the institution.
Must be able to work independently and prioritize workload skillfully and with minimal supervision. Minimum Qualifications Bachelor's Degree in Finance, Accounting, Business or related field One year of related progressively responsible experience Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula Preferred Qualifications Knowledge of the SAP accounting system practice and implementation within the Hopkins environment desirable. Classified Title: Budget Analyst  
Role/Level/Range: ATP/03/PB  
Starting Salary Range: Min $44,850-Max $78,360 Annually($53,000 budgeted commensurate with experience) 
Employee group: Full Time 
Schedule: 37.5 
Exempt Status: Non-Exempt 
Location: Homewood Campus
Department name: Institute for NanoBioTechnology 
Personnel area: Whiting School of Engineering 
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: 
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
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Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at View email address on main.hercjobs.org . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
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The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal ... timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area. Show more
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