Responsibilities:
Calendar Management:
Schedule and coordinate appointments, meetings, and events for the executive.
Efficiently manage and prioritize the executive's calendar.
Provide coverage for breaks, lunch, and other necessary check-ins for the preschool.
Communication:
Act as the primary liaison between the executive and internal/external stakeholders.
Draft, prepare, and translate correspondence, emails, reports, and other documents between Chinese and English.
Facilitate verbal, written, and cultural translation as needed.
Travel Arrangements:
Coordinate and book travel arrangements, including flights, accommodations, and transportation for the executive.
Meeting Support:
Prepare meeting agendas, attend meetings, and take minutes when required.
Manage meeting logistics, including room setup, catering, and audio-visual equipment.
Document Management:
Organize and maintain physical and electronic files for easy retrieval.
Handle confidential and sensitive information with discretion.
Assist in processing background/live scans for the preschool.
Office Management:
Oversee office/preschool supplies, equipment, and facilities.
Support new staff onboarding and provide administrative assistance as needed.
Task Coordination:
Coordinate tasks and projects, ensuring deadlines are met.
Follow up on action items and provide progress reports to the executive.
Research:
Conduct research and compile information as requested.
Summarize findings and present information clearly and concisely.
Event Planning:
Assist in planning and coordinating company events, conferences, and special occasions.
Requirements:
Proficiency in Mandarin and English, with excellent verbal and written communication skills in both languages.
Strong organizational and time management abilities.
Discretion and confidentiality in handling sensitive information.
Experience in calendar management, travel coordination, and office administration.
Ability to work efficiently in a fast-paced environment and prioritize tasks effectively.
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..
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The pay transparency policy is available here:
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
Additional Skills If you are interested please email me your resume to
