ATSU - Senior Administrative Assistant Job Category: Administrative/Clerical
Requisition Number: ATSUS002818
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA Job Details Description
A.T. Still University (ATSU) is seeking a full-time non-exempt Senior Administrative Assistant on the Mesa, Arizona campus. This position performs a wide range of administrative and general support duties of a highly responsible and confidential nature. The Senior Administrative Assistant reports to high-level cabinet members involved in numerous dynamic and confidential considerations of strategic organizational relationships. Duties & Responsibilities: Supports Vice President of University Partnerships and the Office of the President. Oversee Departmental Calendar: managing, organizing, preparing, and maintaining schedules to support all events and deadlines within University Partnerships and consistent with ATSU event calendars. Schedule meetings and discussions. Book travel and travel accommodations, and prepare meeting schedules, travel expense reports, and travel packets. Daily communication with university partners. Maintain, update, research & disseminate Health Center Residency Spreadsheet. Collaborate with ATSU colleges and departments to maintain and update Community Health Center and NACHC leadership Contact Spreadsheets. Reserve conference rooms and classrooms for departmental meetings and events with students. Assists Senior Executive Assistant to the President with office operations and university administration needs. Assure broad administrative coverage services by serving as a backup for the President & Senior Vice President of University Planning. Assist the Senior Director of Facilities as needed. Duties include US mail (monthly reporting of mail usage and interoffice mail), UPS and FedEx material orders, mailroom organization, and assisting as needed with the front desk in the main building. Provide administrative support in areas of purchasing, professional correspondences, scheduling coordination, and meeting planning for the vice president and associate vice president. Maintains calendars, regularly arranging meetings, conferences, travel, and appointments; noting location, agendas, background data, driving instructions, airport transportation, etc. Organize research and gather data to complete reports, projects, and presentations. Support the hometown scholars program and coordinator as needed. Other duties as assigned. Education & Experience: Bachelor's degree preferred; equivalent experience as senior administrative support may be considered. Three to five years of experience with administrative duties in an office or higher education environment. Experience with Microsoft office suite of products, Adobe Pro, internet skills to book travel, Gmail or Outlook email and calendar management. ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits . Qualifications Skills Required Customer Service Intermediate Collaboration Intermediate Multitasking Intermediate Diplomacy & Tact Intermediate Behaviors : Motivations : Education Experience Licenses & Certifications To apply, visit
