Job summary
Norfolk Southern is seeking a highly organized and proactive individual to join our Human Resources team as an Assistant to the Vice President of Human Resources.The successful candidate will provide administrative support to the VP of HR, assisting in various HR functions, and contributing to the overall efficiency and effectiveness of the HR department.This role plays a critical part in helping the HR team deliver exceptional support to our employees and the organization.
Job seniority: mid-to-senior level
Responsibilities
• Manage the VP of HR's calendar, schedule meetings, and coordinate appointments.• Prepare and proofread documents, reports, presentations, and correspondence.• Handle communications and prioritize messages.• Maintain accurate and organized records, expense reports, invoices, files, and documentation.• Arrange for travel, including flights, accommodations, and transportation.• Arrange and organize HR department meetings, including logistics, agenda preparation, and follow-up.• Assist in the preparation of materials and presentations for HR meetings, executive level meetings, and presentations as directed by the VP.• Maintain HR databases and ensure data accuracy and integrity.• Generate HR reports and metrics as requested by the VP of HR.• Assist in HR data analysis and research as needed.• Act as a point of contact between the VP of HR and other department members, executives, employees, and other stakeholders.• Disseminate HR information and announcements to the organization.• Assist in various HR projects, such as recruitment initiatives, employee engagement programs, and policy updates.• Collaborate with HR team members to accomplish departmental goals.• Maintain the highest level of confidentiality regarding sensitive documents and information throughout the organization.
Requirements
• Bachelor's degree in Human Resources, Business Administration, or related field preferred.• Previous experience in an administrative role or HR support role is an advantage.• Strong organizational and time management skills with a high attention to detail.• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).• Excellent written and verbal communication skills.• Ability to multitask, prioritize tasks, adapt, and meet deadlines in a fast-paced environment.• Strong interpersonal skills and a professional demeanor.• Knowledge of HR principles and practices is a plus.
