The Boston University Washington program is an Internship and career- oriented program focused on helping BU students understand the ways of Washington as an international city, and as a historical, cultural, and political entity. It is administered by BU Study Abroad and the site serves as a focal point supporting other BU activities which often include visiting staff members, faculty, alumni, and students. The Assistant Director (AD) functions as one of two full-time employees on the Boston University Washington program staff, with the team also including part-time instructors and student workers. The roles primary areas of responsibility cover student life, broadly described, and support of the logistical underpinnings of the program. The Assistant Director also visits the main campus and recruits potential students while helping create new partnerships throughout the various departments, clubs and organizations within the University.
The Assistant Director serves as backup to the Director when the Director is absent, and rotates as on-call staff member for emergencies. The Assistant Director will focus on:
Internship Placement Management
+ Coordinate, in collaboration with the director, all internships for program attendees, including sourcing new internship providers, ensuring top-quality internship placements for students, determining and matching internship placement with student interests and backgrounds, and working with all students so they perform to university standards;
+ Support students in resume building, and coordinate and prepare student meetings with internship sponsors, faculty and the D.C. Director as appropriate;
+ Assist the D.C. Director in bringing a greater visibility to the program, marketing and publicizing the program to D.C. area internship providers, BU and BU in Washington alumni in the D.C. area and in Boston, along with potential stakeholders, which include potential employers, industries, alumni, and students;
+ Ensure coordination between internship and academic components of the program, in collaboration with Director.
Program Management
+ Help develop, plan and assist with program field trips and events, information and orientation sessions, while ensuring the health, safety, and general well-being of students in the D.C. Program;
+ Serve as a mentor and counselor, helping students throughout the course of the semester as needed with internships, courses, networking opportunities and alumni-related events;
+ Help coordinate and plan student and alumni events including Orientation, Parents Weekend, and a Speakers Series (to include other student-related evening events). Plan and coordinate overall setup and logistics of most program in-house events from beginning to end, with assistance from student workers;
+ Collaborate on the development of new programs and activities in collaboration with the Director, DC programs and Boston-based staff.
Student Life
+ Create Orientation manuals and welcome packets and publications, ensuring students have ample information on Washington work and life culture before and during the program;
+ Handle arrival, departure and last-minute information (prior to students arriving in Washington);
+ Foster the development of a living-learning community among students, faculty and staff;
+ Assist with student emergencies, while serving as an emergency contact for students in rotation with Director;
+ Ensure residence and office/classroom health, safety and security, working with the DC Director and BUSA leadership to continually assess health and security needs and ensure they are implemented and routinely assessed.
Marketing, Communications, and Recruitment
+ Assist with the development of recruitment strategy in collaboration with Director, DC and BUSA marketing team
+ Participate in recruitment on campus and serve as the first point-of- contact for students as they are recruited to the program;
+ Help develop and manage content for the BUDC website and social media pages;
+ Create Orientation manuals and welcome packets and publications, ensuring students have ample information on Washington work and life culture before and during the program;
+ Create and oversee student databases, blogs and social media content.
Finance and Operations
+ Support the Director in financial planning and budget development., Process financial transactions, monthly accounting and bank reconciliations.;
+ Order new supplies and/or physical plant materials as needed, and oversee upkeep of facilities;
+ Oversee and manage information technology resources for the office, dormitory and classrooms and troubleshoot any concerns, in consultation with Global Programs Technology Services.
Required Skills
A cover letter is required for consideration.
+ Relevant B.A/B.S required; higher degree preferred.
+ 3-5+ years of experience. -Experience in student life and/or internship management.
+ Knowledge of Washington, D.C. and current events.
+ Ability to multi-task.
+ Very effective organizational capacity that includes strong networking and interpersonal skills including the ability to relate to students, faculty, and alumni.
+ A natural recruiter, people-person and networker who thrives on interacting with and motivating other people.
+ Strong command of Microsoft Office with emphasis on Excel, Word, and PowerPoint skills and thorough technological knowledge and ability to function with basic technology (and social media) tools needed to help run the program.
+ Independent self-starter with excellent problem-solving skills.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Required Experience
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