Apportionment & Audit Processing Unit Manager

Do you want to be part of an outstanding team that supports the state's 2,000+ local educational agencies in providing a world-class education to all of California's students? Are you passionate about problem solving and data accuracy to fund California schools? If you are interested in working in an exciting environment surrounded by a team of enthusiastic and self-motivated people, then look no further! The School Fiscal Services Division (SFSD) of the California Department of Education (CDE) is the right team for you. SFSD core values include Teamwork, Integrity, Customer Service, and Continuous Improvement.

Under general direction of the Education Administrator I in the Categorical Allocations and Audit Resolutions Office (CAARO) and the Director of the School Fiscal Services Division (SFSD) and working cooperatively with other offices throughout the California Department of Education (CDE), the Staff Services Manager I manages the Apportionment and Audit Processing Unit (AAPU). Responsibilities include providing leadership, direction, and supervision of analytical, technical, and support staff to allocate and apportion state and federal programs, support the audit resolution process, and to coordinate the maintenance of the CAARO web pages.

Duties include, but are not limited to, the following:

Allocations and Apportionments: Direct and supervise staff to implement program tasks; Develop grant formulas, perform calculations, and determine local educational agency (LEA) allocations and apportionments. Direct the preparation and completion of staff services work products and subgrant processes including grant reports; LEA apportionments, payments, and billings; and technical assistance.

Audit Processing: Direct and supervise staff in reviewing, bookmarking, and recording state (annual audit) and federal (single audit) findings in the Audit Resolution Database (ARD). Provide summary reports of audit findings and exceptions that require reconciliation and/or resolution. Provide advice and assistance, reports and updates for LEA staff and administrators.

Web and Technology Coordination: Direct and supervise staff responsible for CAARO and School Fiscal Services Division (SFSD) web coordination and SFSD client systems technology coordination.

Monitor the development and enactment of all budget, trailer, and policy legislation affecting state and federal programs in the unit; propose legislative changes designed to improve the CAARO state and federal programs.

You will find additional information about the job in the Duty Statement .

Working Conditions

This position is headquartered in Sacramento and may be eligible for a hybrid telework schedule for eligible applicants residing in California. A hybrid telework schedule includes working remotely and physically reporting to the office.

Telework refers to all working days at approved alternate work location.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.STAFF SERVICES MANAGER IAdditional Documents

Job Application Package ChecklistDuty Statement

Position Details

Job Code #:JC-425862

Position #(s):******** XXX

Working Title:Apportionment & Audit Processing Unit Manager

Classification:STAFF SERVICES MANAGER I $6,760.00 - $8,398.00

# of Positions:1

Work Location:Sacramento County

Telework:Telework

Job Type:Permanent, Full Time

Facility:School Fiscal Services Division

Department InformationThe California Department of Education (CDE) oversees the state's diverse and dynamic public school system, which is responsible for the education of more than six million children and young adults in more than 10,000 schools with 295,000 teachers. The CDE and the State Superintendent of Public Instruction are responsible for enforcing education law and regulations; and for continuing to reform and improve public elementary school programs, secondary school programs, adult education, some preschool programs, and child care programs. The CDE's mission is to provide a world-class education for all students, from early childhood to adulthood. The CDE serves our state by innovating and collaborating with educators, schools, parents, and community partners, preparing students to live, work, and thrive in a highly connected world.

http://www.cde.ca.gov/

Special RequirementsInterested individuals MUST submit a Statement of Qualifications (SOQ) with their application. Resumes, letters, and other materials do not take the place of the SOQ. The SOQ should have a title of "Statement of Qualifications, Your Name ," be no more than 2 pages, no smaller than 12-point font, and address the following:

1. Based on the desired qualifications, what skills or experience do you possess that would assist you in succeeding in this position?

2. Describe your leadership style and your approach to managing and leading teams.

3. Describe the types of review, follow-up and control techniques you would use to ensure your staff's assignments are completed promptly and by priority, and to ensure high quality work product.

4. Describe your experience working with staff and management to develop and implement a new program or project.

Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 4/19/2024Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of EducationAttn: C&P PC 0078/JC-******** N Street, Ste. 1802

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of EducationAttn: C&P PC 0078/JC-******** N Street (Lobby Drop-Off Box)

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is optional. It may be included, but is not required.Statement of Qualifications -A STATEMENT OF QUALIFICATIONS IS REQUIRED. Please see the Special Requirements section for instructions. Applications without the SOQ will not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:Knowledge of school district administration and business practices, and financial management; public school law and finance; statewide financial assistance programs for school districts; Federal and State education laws; state legislative processes; organization, functions, rules and regulations of the California Department of Education (CDE).

Ability to: interpret data, solve administrative and fiscal problems, speak and write effectively; establish and maintain relations with local, state, and federal officials and agencies; provide leadership and direction to LEAs; and work effectively with all levels of staff in the Department.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact InformationThe Hiring Unit Contact is available to answer questions regarding the position or application process.Hiring Unit Contact:Keith Smith(916) ********

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Randi Thompson, EEO Officer(916) ******** Relay Service: ******** (TTY), ******** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Information

How to Apply for state jobs: https://calcareers.ca.gov/CalHRPublic/Landing/Jobs/Steps.aspxSubmitting an electronic application through your CalCareers Account is highly recommended .Important: Make sure your contact information, i.e., address, phone number(s), etc., is current in your CalCareers Account.DO NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, age, student identification number, driver license (unless required), examination results, LEAP status, and marital status.Incomplete or late application packages will NOT be considered.In order for experience to be considered, applications must be completed fully, including the "From" and "To" employment dates, "Hours Per Week", employer contact information, and "Duties Performed" fields for all jobs listed in the "Employment History" (Resumes do not take the place of these fields on the STD. 678). For civil service classifications, do not use working titles.If you choose to not submit electronically and are mailing or dropping off your hard copy State Application (STD. 678), please use the revised 10/2023 version.If you are using education to meet the minimum qualifications, please include a copy of your degree or unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation.Please note that the CalCareer system will not allow you to make changes to your application information once it is submitted.For general information about getting a job at the state, please review the linked video How to Get a State Job (California) (youtube.com) .

Examination Information

Individuals MUST have taken and passed an examination to obtain list eligibility for the classification in order to apply. The examination bulletin(s) may be viewed on the California Department of Education Web page at: Open Examinations - Jobs at CDE (CA Dept of Education)

Staff Services Manager I: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=2PBCY

Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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