Job Title
AI and Data Portfolio Lead
Job Description Summary
The AI and Data Portfolio Lead is part of the global TDS PMO organization and reports into the Head of the Technology PMO.
The AI and data portfolio lead will be responsible for overseeing the development and delivery of AI and data solutions across our organization. You will work closely with other senior leaders to define the vision, strategy, governance and roadmap for AI and data initiatives. This role is also responsible for managing and mentoring a team of project professionals to deliver the technology programs and projects.
This is a player-coach role, and therefore the Portfolio Lead may also manage specific major projects as assigned.
Job Description
Candidate Background
The ideal candidate will have exp
erience in setting up and leading a data-driven organization or transforming an existing organization into a data-driven one.
A critical success factor for
this role
is
the ability to strategically align
data and AI
projects with
Cushman & Wakefield's
long-term goals. This includes a keen understanding of emerging technologies and market trends, the
capacity
to prioritize initiatives based on value generation and risk assessment, and the skill to foster collaboration among cross-functional teams to drive innovation and efficiency. Effective communication and stakeholder management are also essential to ensure that the portfolio advances the organization's
objectives
and delivers tangible benefits.
The Portfolio Lead will
have
significant experience
with proven ability of
operating
effectively in a
g
lobal
o
rgani
z
ation,
managing complex
programs
, and a background of managing
effectively
within a
structured
p
ortfolio
e
nvironment
.
Experience building
and continually improving
portfolio governance
processes and tools is a plus
.
The
right
candidate will have exceptional
executive communication skills
,
proven experience
identifying
interdependencies and
potential collisions across a broad program landscape
, and
keeping teams continually focused on delivery against a defined scope
.
Job Description
(summary of the role purpose)
:
Portfolio governance and management:
The portfolio lead ensures that all projects follow the
appropriate governance
, methodologies, processes, and standards. They also plan, schedule, and manage the resources and dependencies for the portfolio.
Reporting and analytics:
The portfolio lead provides regular reports on the portfolio, program, and project status, resource demand, and financials. They use the standards set by the
C&W enterprise PMO.
Collaboration and partnership:
The portfolio lead collaborates with change management, communications, and cross-functional teams to implement solutions. They also partner with key stakeholders and leaders across the business and within TDS to deliver strategic outcomes. They manage relationships and negotiate where applicable.
Risk and issue management:
The portfolio lead
is responsible for
ensuring that operational risks and issues are considered and reported during the design, development, and implementation of projects. They also
identify
and mitigate common or significant risks
impacting
the portfolio.
Quality Management:
Ensure the quality, reliability, and scalability of AI and data solutions, as well as compliance with data privacy, security, and ethical standards
are signed off/adhered to.
Mentoring and coaching:
The portfolio lead
is responsible for
mentoring more junior members of the team, providing guidance and direction to ensure the team's success.
Governance and decision making:
The portfolio lead
sets up and
participates
in governance boards, steering
committees,
and roadmap discussions to guide decision making on project sequencing, dependencies, and conflicts. They also provide oversight on feasibility studies, systems roadmaps, and business cases.
Develop best
practices to accelerate AI and Data solution development
.
Responsibilities
:
Responsibilities may vary within the range of tasks and activities described, with specific
objectives
being set, documented, and reviewed by the
Head of PMO
Portfolio Management:
Develop and
maintain
a comprehensive roadmap and portfolio of the organisation's AI and data projects and products, aligning them with the organisation's strategic goals and priorities.
Support
operating model design
, suggesting and implementing improvements
Collaborate with leadership to define and prioritize projects in the portfolio.
Manage and execute planning, scheduling, resource requirements and dependencies for the portfolio
Utilize
project management tools
and methodologies to
monitor
and control project activities
for all projects in the portfolio
, t
racking project progress, milestones, and deliverables.
Provide
r
eporting and
a
nalytics including Portfolio, Program and Project Status, and Resource Demand Management
.
M
anage
and report
risks and issues
to projects in the portfolio
.
R
eport
Portfolio
f
inancials including
b
udget,
f
orecast and
actuals.
Produce regular Portfolio
status rep
orts using standard documentation and tools, ensuring inclusion of
timely
and
accurate
information.
Manage
inter
dependencies
with other projects or programs both within and outside the
portfolio.
Manage relationships with key owners across TDS and within individual functions, business
units.
Manage relationships with
a
variety of stakeholders to
influence and negotiate where
applicable.
Manage relationships with strategic vendor
partners.
Manage and Chair Portfolio meetings as
required
.
Remove or mitigate barriers to success
.
Contribute to defining PMO governance and
methodology
and ensure adherence with project teams
.
Participate in COE and roadmap discussions, suggest improvements
.
Partner with change management team to ensure alignment of any change,
training
and comms plan
s
Project Management
(as applicable)
:
Build and
maintain
detailed project plan
s
– including dependencies and critical path management.
Act as the primary point of contact for stakeholders, managing their expectations, and ensuring clear and effective communication throughout the project lifecycle.
Identify
potential risks and develop mitigation strategies to minimize their impact on the project. Proactively manag
e
issues as they arise to keep the project on track.
Manag
e
changes to project scope, schedule, and costs. Evaluat
e
the impact of changes and communicat
e
adjustments to stakeholders.
Maintain project documentation, including reports, schedules, budgets, and other relevant records. Provid
e
regular updates and status reports to stakeholders and leadership.
Collaborate effectively with
change management team
, inc
orporate
training and
communications
, ensuring plans for
project
s within the portfolio
are consistent with the
size and profile of the project, and follow a defined framework
.
E
nsure operational risk
s and
issues are consid
ered
and reported during
the design,
development
and implementation
of
projects.
Maintain regular progress meetings and continuity with the relevant business owner
(s)
and
Steering Committees
Ensure that
project
s are
transitioned to Business as Usual
and Operational Support followi
ng a formal gate review
process.
Qualifications
:
At least 10 years of experience in leading and managing data projects and teams
.
4-6
years of experience in leading and managing
AI
projects and teams, preferably in a data-driven environment.
Blend of experience across business operations and technology, including support of enterprise
technology
change management.
Strategic and analytical thinking, with the ability to translate business problems and opportunities into AI and data solutions.
Leadership and management skills, with the ability to inspire, motivate, and develop a diverse and talented team.
Skills
&
Personal Qualities:
Excellent written and verbal communication
Financial acumen
Highly adept at project and change management
High level
of organization
Solution
o
riented
problem solver
Strong prioritization skills
Analytical and
data-driven
Team Player with strong collaboration skills
Management and leadership skills
Self-starter
Ability to articulate ideas to both techni
cal and non-technical audiences
Keen attention to detail
Ability to perform under pressure
Strategic mindset and ability to envision end state and the milestone activities to
achieve
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at
********
or email
********
. Please refer to the job title and job location when you contact us.
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