Summary
Performs skilled clerical work, and provides general secretarial support to department administrators. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable to work with minimal supervision.
Essential Duties and Responsibilities- Other duties may be assigned as needed. [i]
Performs a variety of receptionist and secretarial duties, assist in planning, organizing and accomplishing department day to day functions and goals. Greet customers, receive and screen incoming phone calls, answers routine inquiries, and routes calls to appropriate individuals in a courteous and efficient manner. Ability to handle difficult situations with staff and customers while remaining positive and professional. When needed, refers issues to the appropriate staff member. May perform typing, filing, and copying activities for various departments, using professional business writing standards. Takes payments for services and products. Balance cash receipting at end of shift and generate credit/debit reports. Enters data and manages information in a database. Maintains complex files and records. Issues and records new and renewed business licenses, dog licenses, utility accounts, and cemetery plots, ensuring accuracy and validity of information. Prepares sends, sorts and distributes mail. Organizes and maintains file system, and files correspondence and other records. Orders and maintains supplies, and arranges for equipment maintenance. Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements / Qualifications Requirements: Must be available to work Monday-Friday from 12:15-5:15. Qualifications : High School Graduate; Thorough understanding of office procedures; Working knowledge of office equipment; Proficiency in use of computers, with ability to learn new software; Excellent organizational and time management skills; Analytical abilities and aptitude in problem-solving.
Certifications, Licenses, and Registrations
None
Working Conditions and Physical Demands
The work condition characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals to perform these essential functions. While performing these duties, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and communicate with others. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate.
[i] Essential functions, as determined under the Americans with Disabilities Act, may include the following tasks, knowledge, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions of this class. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person(s). This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.
Job Posted by ApplicantPro
