Executive Coordinator Job Summary: As an Executive Coordinator at our Innovation Center, you will be the key brand ambassador and the first point of contact for all employees, visitors, vendors/suppliers, and guests. Your energetic and friendly assistance will ensure that each visitor has a warm and efficient experience in line with the Cirrus lifestyle. You will be responsible for greeting and servicing customers, providing information services, and offering administrative and advisory support to executive and senior Product Development leadership. This position requires professional maturity, attention to detail, discipline, and high emotional intelligence.
Job Specifications: Job Type: Temporary
Location: Hermantown. MN
Pay Rate: $18.00 -$20.00 (DOE)
Shift: 8:00 AM to 4:30 PM M-F
Roles and Responsibilities: Greet and ensure all guests/visitors and non-Product Development employees are checked in with proper identification and visitor badges.
Support Executives and senior Product Development leaders by organizing calendars, preparing travel arrangements, arranging conference calls, and attending meetings.
Prepare executives for meetings by gathering materials, briefings, and managing attendees.
Answer and handle phone calls and inquiries to the Executive offices with professionalism and advanced language skills.
Work collaboratively with Executives and the broader team to ensure streamlined workflow.
Create professional written communication, dynamic presentations, reports, and spreadsheets.
Manage complex travel and meeting arrangements for executives and their teams.
Handle expense reports, invoices, and team expenses; assist with the annual budget process.
Serve as a "face" of the building and be involved in building-related matters.
Handle guest complaints in a professional manner and route them appropriately.
Maintain and organize supplies for front reception area, customer lounge, and training rooms.
Serve as a backup to other Executive coordinators when needed.
Qualifications & Skills: High school diploma or equivalent.
Two years of related reception/concierge experience in a corporate environment preferred.
Hospitality experience preferred.
Excellent written and oral communication skills in English.
Strong work ethic and a high level of professional demeanor.
Advanced proficiency in Microsoft Office Suite applications.
Basic accounting and financial management skills.
Ability to remain poised in a fast-paced, demanding environment.
Strong organization skills, attention to detail, and communication skills.
Self-motivated, resourceful, and solution-oriented.
Ability to prioritize multiple tasks and meet deadlines.
Ability to handle highly confidential material with discretion.
Ability to problem solve and implement conflict resolution strategies.
Anticipate needs and be highly collaborative.
Strong interpersonal communication skills.
Professional attitude and appearance.
Able to prioritize tasks and meet deadlines as required.
Opportunities: Be a part of a dynamic and innovative team.
Gain exposure to executive-level operations and decision-making.
Develop and enhance your organizational and communication skills.
Collaborate with professionals from various departments and levels.
Opportunity for growth and advancement within the company.
#CRACE #CB #PN1 As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center.Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
