Full job description Manages all aspects of assigned sponsored projects in Grants and Contracts Administration for the University during an awards' life-cycle. Provides high level customer service to faculty, researchers and department administrators and serves as liaison between sponsors and Investigators/departments. Performs other duties as assigned.
JOB DUTIES: 50% - Essential - Project Administration: Provide technical assistance, guidance and oversight to researchers and University constituents in the awarding of sponsored funds. Monitor sponsored budgets, cost sharing, subaward encumbrances, PO requests in BuyWays and expenses for allowability and compliance. Create vouchers for subaward payments. Serve as University-liaison with sponsoring agencies in the negotiation of terms, budget revisions, changes in scope and effort commitments or no cost extensions. Analyze and resolve problems related to financial compliance or availability of funds. Is the final authority with resolution of expenses that are identified as unallowable under sponsoring agency policies.
20% - Essential - Project Billing and Collection: Delegated responsibility as a University fiscal signing official for certification of expenses; Establishes new customers; invoices per award terms; Reviews unclaimed Electronic Funds Transfer listing and aging reports; Contacts sponsors concerning past due invoices and collections; prepares special forms and provides additional documentation for invoicing; Utilizes multiple federal, state, and private sponsor-funded systems to submit payment requests.
15% - Essential - Sponsored Reporting: Delegated responsibility as University fiscal signing official for certification of expenses; Responsible for developing, preparing, and maintenance of closeout reports (Property, Patent, Contractor Release, and financial report documentation and work papers that accurately represent Clemson¿s financial expenses to sponsors. Work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income and all other facets involved in the accurate reporting of a sponsored project.
15% - Essential - Project Setup Review and Close-Out: Review the accuracy of data entered in the set-up of sponsored projects and subaward purchase orders in the CUBS/Peoplesoft system to facilitate tracking and reporting, which includes but not limited to the entry of award information, budgets, invoicing and reporting terms; Review and interpret award terms and conditions and provide guidance to department. Notifies PIs/Depts/Colleges/Pre-Award of awards/modifications and upcoming closing projects; Verifies final closeout expenditures, cost sharing and revenues; Ensures the closeout of subaward PO's; Prepares vouchers to sponsors for refund of excess revenue or journal entries for fixed price contract transfers.
MINIMUM REQUIREMENTS: Education - 1st Bachelor's Degree - and business, personnel, grant-in-aid or public administration experience.
Work Exp 2+ years
PREFERRED REQUIREMENTS: Education - 1st Master's Degree - Accounting, finance, business, or related field.
Licenses - Certified Public Accountant
Work Exp 3+ years
RESPONSIBILITIES JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.
PHYSICAL REQUIREMENTS: 90% - Sit (stationary position) for prolonged period
100% - Communicate, converse, give direction, express oneself
WORKING CONDITIONS: No Work Conditions WORK SCHEDULE: Standard Hrs: 37.5
COMPENSATION INFORMATION Expected Salary Range ($ 45,530.00 - $ 72,000.00)
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
ESSENTIAL PERSONNEL LEVEL Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION: Clemson, SC
APPLICATION DEADLINE: April 30, 2024
MILITARY AND VETERAN: MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email upon submission of your application.
CLOSING STATEMENT: Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
