Administrative Support Associate

Job summary
Coordinate and direct support activities for Corporate and Foundation Relations and Advancement ServicesSplit responsibilities between supporting the Senior Director of Corporate and Foundation Relations and the Director of Advancement ServicesCompose letters, memos, and reports requiring research and knowledge of programs and policies
Job seniority: mid-to-senior level
Responsibilities
• Compose letters, memos, and reports requiring research and knowledge of programs, policies, and procedures• Utilize, reconcile, and manipulate data for management reports• Work with confidential and sensitive information• Organize electronic files and update grant information documents• Make updates in the ONE application and perform other duties for Advancement Services• Maintain orderly filing and record-keeping systems• Coordinate a recording system for purchase and travel arrangements• Present ideas in a clear, concise, and organized manner• Distribute mail, schedule events, and order office supplies• Perform budget related items and calendaring for Advancement Services
Requirements
• High school diploma or equivalency• Knowledge of programs, policies, and procedures• Proficiency in Excel spreadsheets• Pleasant personality and good verbal communication abilities• Ability to work with both internal and external constituents• Creativity and attention to detail• Ability to retrieve records effortlessly• Knowledgeable about language and data used in document preparation• Ability to create spreadsheets and track metrics