Full job description Job no: 539791
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time
Job Summary Under the direction of the Advising Center Director, assists the Director and Senior Advisors with updating and monitoring records, data collection and processing, and implementing administrative processes. Additionally, this position will conduct the administrative process of outreach to students to ensure enrollment, student success, and timely graduation based on information provided by senior advisors. The duties will generally support student success, with a specific focus on administrative support projects related to incoming and first-year students.
Key Responsibilities Assist with administrative processes - Download reports and survey data; verify information; monitor and track changes. Update spreadsheets and documents; communicate changes to advising staff. Manage advising holds to ensure students' ability to register at appropriate times. Proofread documents and resources created by advising staff. Outreach to students based on instruction from senior advisors - Send mass and individualized emails to roughly 2,000 incoming freshmen and transfer student to provide summer advising information, welcome messages, and individualized schedules based on information received from advisors. Conduct targeted email and text outreach to students to ensure enrollment in following semesters, with particular emphasis on first-semester freshmen and transfer students. Knowledge Skills and Abilities Experience with Excel, email, and high level of comfort with computer systems.
Strong attention to detail and excellent organizational skills.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience Equivalent to one year of administrative support experience required.
A bachelor's degree is preferred.
Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department CHHS Academic Support
Classification Administrative Support Assistant I
Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
Hiring Range: The hiring range for this position is $1,752 - $1,952 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $1,752 - $2,151 per month.
Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base 0.5 time-base, part-time.
Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures Click to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .
Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Advertised: May 18 2024 Pacific Daylight Time
Applications close: Jun 01 2024 Pacific Daylight Time
