Administrative Support Assistant II Location Yuma, AZ : Posting Number req19444 Department Yuma County Office Department Website Link Location Yuma Address Yuma, AZ USA Position Highlights The Administrative Support Assistant II will perform a variety of administrative duties, including document preparation, record keeping, supply inventory and data entry. The position will interact with clientele, both in person and over the phone. The position will also provide routine posting of financial records and support to the Business Manager. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities Administration: Screen telephone calls and visitors, referring them to the appropriate office staff or supervisor. Maintains calendars, prioritizing meetings and appointments. Create and maintain record-keeping processes and data bases. Arrange for facilities and services to conduct conferences, workshops or meetings. Gather data and prepare reports. Maintain and order office supplies. Finance and Reporting: Produce reports, correspondence, technical documents and forms relative to business activities. Produce and maintain spreadsheets and databases. Prepare administrative forms and enter on-line functions such as p-card, staff travel, and reimbursements; working with the Business Manager to finalize processing. Program Support: Enter data, produce reports and track fee payments for all programs. Assist with composing program documents and newsletters. Assist with the DCC process. Assist programs with planning and executing events. Knowledge, Skills & Abilities:
Knowledge of Microsoft Office software. Ability to communicate effectively. Organizational skills and attention to detail. Ability to interact and work with the public. Excellent verbal and written communication skills. Minimum Qualifications Minimum of 3 years of relevant experience, or equivalent combination of education and work experience. High school diploma or equivalent, or equivalent learning attained through experience required. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $18.15 Grade Range Midpoint $22.69 Grade Range Maximum $27.22 Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date 5/27/2024 Expected End Date Contact Information for Candidates Shannon Avalos Open Date 5/7/2024 Open Until Filled Yes Documents Needed to Apply Resume Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at .
