UCSD Layoff from Career Appointment : Apply by 5/21/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 5/31/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego current employees who apply by 5/24/2024 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.
DESCRIPTION The Administrative Specialist position is part of the Moores Cancer Center at UC San Diego Health, one of only 40 National Cancer Institute-designated Comprehensive Cancer Centers in the United States. This designation is reserved for cancer centers with the highest achievements in cancer research, clinical care, education, and community contributions. Moores Cancer Center strives to stay at the forefront of emerging cancer research in a patient centric environment. Reporting directly to the Executive Business Administrator of the Moores Cancer Center Director's Office, the Administrative Specialist serves as a non-clinical resource to support the administrative business operations for oncology and radiation therapy services directors, senior leaders, and other functional area department teams. The Specialist administers the day-to-day business operations for defined operational programs and activities in the areas of finances, facilities, payroll, space planning, student services, human resources, communications, employee morale activities, event planning, comprehensive database and website management, informational technology and safety.
The Administrative Specialist applies professional administrative operations expertise to translate the business needs to organized and developed processes in the areas of calendaring, coordination of meeting logistics (agenda preparation, meeting minutes, etc.), processing travel and entertainment requests, providing general department support with payroll, personnel issues, processes and policies. The Specialist acts as a primary resource for the clinical and non-clinical Oncology Services teams, functions as a point of contact and manages relationships to internal and external partners, administers incoming and outgoing mail and package deliveries within a timely manner, and assists with ad hoc special projects, as necessary.
The Administrative Specialist operates within an environment that requires strong organizational, communication, multi-tasking, and interpersonal skills. The Specialist requires excellent administrative management skills with the ability to work independently and as part of a team. The Specialist must be able to quickly learn new concepts, be detail oriented, tech savvy, and proactive, while exercising independent judgment and prompt resolution to issues that are sensitive and/or confidential in nature and according to the organization's policies and standards. The Specialist is a representative of the Moores Cancer Center Director's Office at UC San Diego Health, and should exemplify UCSD's core values.
MINIMUM QUALIFICATIONS Six (6) years of related experience in an administrative position, education/training, OR a Bachelor's degree in business, healthcare administration or related area plus two (2) years of related experience/training.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding time frames.
Working knowledge of common organization-specific and other computer application programs. High degree of computer literacy and competence in the use of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to use discretion and maintain confidentiality. High level of professionalism, integrity, and strong work ethic.
Proven ability to effectively collaborate, communicate, and build relationships with staff of all levels.
Excellent organizational and time management skills, with proven ability to adapt to changing priorities, meet deadlines, and apply creativity (originality) in problem solving.
Detailed oriented and able to work with little or no supervision.
PREFERRED QUALIFICATIONS Prior relevant experience supporting mid-to-senior-level manager(s) or director(s) in a health system, hospital, and/or academic setting.
Advanced knowledge with UC policies and UC San Diego Health processes About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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