Administrative Specialist

Job summary
Administrative Specialist role providing support to senior staff within the department.
Job seniority: entry level
Responsibilities
• Coordinate calendars and schedule appointments and meetings• Prepare written correspondence based on functional needs• Procurement activities for goods, services, and equipment• Maintain inventory of supplies, equipment, and reagents• Answer phones, respond to inquiries, and triage calls• Handle travel and conference arrangements• Maintain files and databases• Analyze and evaluate workflows for efficiency• Assist with responsibilities related to professional organizations and committees• Receive, sort, and distribute mail
Requirements
• High School Diploma in related field• Approximately 2 years of related experience providing secretarial support to senior leadership• Bachelor's degree preferred• Excellent computer skills, including MS Office• Effective verbal and written communication skills
Key Skills Needed
• Calendar coordination• Written correspondence• Procurement• Inventory management• Phone etiquette• Travel and conference coordination• File and database management• Workflow analysis and evaluation• Organizational skills• Communication skills