Administrative Specialist

Job summary
Full-time administrative specialist roleSupports critical admin functions for leadership and staffPart of the CFS admin team providing specialized admin services
Job seniority: mid-to-senior level
Responsibilities
• Admin support for assigned executives• Time sheet and expense support• Supply purchases through Amazon• Coordinate and manage facility tasks• Agenda and note taking for meetings• Keeper of call-in numbers for MS Teams conference calls• Update project budget boards and project management• Safety committee member• Support executives with travel itineraries• Attend admin team meetings• Assist with HR onboarding and offboarding• Organize trainings and meetings• Coordinate and maintain email distribution lists• IT helpdesk support and IT setup• Answer phone calls• Hands-on support of facilities, equipment, and vehicles• Maintain accurate files• Mail and package pickup
Requirements
• 2-year degree, BS/BA preferred• Experience in administrative support and basic HR• Understanding of IT and business writing
Key Skills Needed
• Administrative support• Time management• Attention to detail• Organizational skills
Benefits
• Medical, dental, vision• Basic life and long-term disability insurance• Flexible spending accounts• Employee assistance programs• Paid time off and company holidays• 401(k) with 3% match and full vesting• Annual cash bonus with 3% target• ESOP with target contribution of 5%