Administrative Specialist

Administrative Specialist (Temporary) Location Colorado Springs, CO (Central Colorado Springs area) : Job Type: Administrative Support Pay Range $27.69 to $28.92 Location Colorado Springs, CO Date First Posted 11/28/23 Administrative Specialist (Temporary) Colorado Springs Utilities is seeking an Administrative Specialist to provide professional-level, administrative support to the management and personnel in the Operations Technical Systems department. If you have strong administrative experience, thrive in a professional environment that offers variety and challenge, have a high regard for customer service, and possess a strong desire to become entrenched in the inner workings of the utilities industry then this role may be for you!
Our people are our most valuable resource, we offer employees exciting opportunities, fulfilling work, and career growth. Colorado Springs Utilities provides an engaging, dynamic team environment. We are looking forward to adding you as our newest team member!
Key Areas of Focus: Maintaining and updating calendaring systems, coordinating schedules, and making reservations
Travel arrangements utilizing the FROSH/DEEM travel guide, and mileage travel expense reimbursements
Attending and supporting Safety Employee and Leadership safety committee meetings, supporting Safety Liaison, and monthly All Hands Safety Meetings, and assisting personnel with safety gear/equipment purchase forms and payment
Scheduling job interviews utilizing Taleo, and Outlook, preparing interview packets, and returning completed interview documents to HR Talent Acquisition team
Reviews, assigns account numbers, and processes invoices for payment relating to people's business needs and building facilities, creates and completes department work orders
Advises others on administrative procedures and/or provides training and instruction
Coordinating and arranging supplies, materials, and presentations for meetings, including recording notes and/or action items, and set-up and operation of AV equipment
Performing P-Card reconciliation, and assisting with forecasting expenses
Developing and maintaining department SharePoint sites, including records retention per Records Management requirements
Managing and reviewing, processes, prioritizing and/or routing incoming mail, publications, directives and regulations, and maintaining and ordering office supplies
Who are you... Most people will have demonstrated administrative experience and a high school diploma or G.E.D. To succeed, in this role this position will require:
Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
Strong attention to detail and follow through with responsibilities
Strong Microsoft Outlook, Word, PowerPoint, Excel, MS Teams
Taking initiative and responsibility for projects and tasks
Maintaining and improving department administrative processes and procedures
Organization, time management, multi-tasking, and problem-solving skills
Excellent customer service skills
Maximo and Microsoft Visio experience preferred
The military job codes/duty codes most closely related to this role are: 42A, 42B, 36B 36P1, 36P2, 36P3, 36P4, 37F1, 37F2, 37F3, 37F4, 3S032, 3S052, 3S072, 3S0X2 PN, PS, IT, 6420, 6423, 6425, 6427, 9644, 9680, 3402, 3404, 3406, 3408,
Our Commitment to Our Employees… Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important - we prove it! That's why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program. As a "Special" employee you will enjoy the following benefits:
Time Off - Because everybody needs time off to recharge
Vacation -New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
Paid Holidays -12 paid holidays per year
Sick Leave - Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
Vacation Buy - Purchase up to 40 hours of additional vacation time
Pension Plan - Looking forward to a comfortable lifestyle once you're done working? The Colorado Public Employees' Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire
Medical - Select from three comprehensive medical plans, starting at $0 per month. Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
Wellness Program - Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements
Dental - Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage
Vision - Voluntary plan that covers full vision care services and discounts on LASIK eye surgery
Retirement Saving Programs - Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare's Roth IRA and 457 plans
Disability Coverage - Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase
Employee Assistance Program (EAP) - Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more
Long-Term Care Insurance (LTC) - Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones
Life Insurance - Company-paid life insurance and supplemental coverage available
Curious about joining our team? Learn more at ATTENTION : All positions will be posted for a minimum of 5 calendar days. Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate. Colorado Springs Utilities does not sponsor work visas of any kind (including but not limited to F-1, H-1B, or TN visas). Eligible applicants must be authorized to work in the United States. Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer. Our differences make us richer. Learning and growing from one another makes us more than what we were. We want our workforce to be as diverse as our business and recognize the limitless benefits of this commitment. Our desire is to have the organization reflect the diversity of the Pikes Peak Region. As an Equal Employment Opportunity employer, it is our commitment that no person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation, or gender identity. Affirmative Action is Colorado Springs Utilities' effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.
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E-Verify and Right to Work Notice . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call . TDD for the hearing impaired is . In the Washington, D.C., area, please call , TDD Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.
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Job Type: Administrative Support