We are on the lookout for a resourceful Administrative program specialist to join our high-achieving team at University of Oregon in Eugene, OR.
Growing your career as a Full Time Administrative program specialist is an unparalleled opportunity to develop excellent skills.
If you are strong in time management, planning and have the right passion for the job, then apply for the position of Administrative program specialist at University of Oregon today!
Full job description Job no: 532740
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services
Department: Division of Global Engagement
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0
Review of Applications Begins Position closes August 18, 2023
Special Instructions to Applicants In addition to the application process, please submit;
A current resume, Three professional references, Department Summary The Global Studies Institute supports internationally oriented research centers, programs, and initiatives to enhance faculty research, enrich the student experience, and promote the University of Oregon's academic excellence with partners around the world. The Global Studies Institute hosts and supports nine of UO's key international centers, institutes and initiatives (APRU Sustainable Cities and Landscapes Hub, Center for Asian and Pacific Studies, Center for Applied Second Language Studies, Oregon Center for Translation Studies, Center for Global Health, Islamic Studies Initiative, UNESCO Crossings Institute, UO Global Justice Program, and Oregon African Studies Consortium). It also serves as an incubator, coordinator, and promoter of the full range of international programs, projects, and initiatives on campus through the Global Oregon initiative.
Position Summary The purpose of the Administrative Program Specialist position is to provide administrative support for the staff of Global Studies Institute including database and information management; communication with students; internship application review/acceptance; project/program coordination; event planning; program publicity/promotion; research, statistics, reporting, and data analysis. The APS will create data and statistical reports for review by GSI and DGE leadership. They will assist in the development and establishment of protocols to improve workflows and efficiencies.
The Administrative Program Specialist for the Global Studies Institute will help manage email, events planning, and the promotion of Global Works projects. This position is in regular communication with students, international visiting scholars, administrative offices and departments on campus and international partners as well as makes appointments, directs inquiries, and determines priorities related to telephone, e-mail, and walk-in visitor interactions. Minimum Requirements Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. Professional Competencies Proficiency with Microsoft Office suite Proficiency in database design and organization Ability to independently prioritize and multi-task in a fast-paced environment Commitment to, experience with, and ability to work effectively with people from diverse cultural backgrounds Ability to handle sensitive and confidential materials, and to make good judgements related to confidentiality Professional communication skills Excellent organizational and time-management skills Preferred Qualifications Language proficiency in a language other than English, preferably Chinese, Korean or Japanese Customer service experiences Experience working with people from diverse cultural backgrounds FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at View email address on jobs.institutedata.com or View phone number on jobs.institutedata.com.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at
Advertised: October 4, 2023 Pacific Daylight Time
Applications close: October 18, 2023 Pacific Daylight Time
Benefits of working as a Administrative program specialist in Eugene, OR:
? Excellent Benefits Package
? Advancement opportunities
? Generous Compensation
