We are looking to hire an analytical Administrative Professional - Pediatric Newborn Medicine | Washington University in St. Louis to join our experienced team at Washington University in St. Louis in Saint Louis, MO.
Growing your career as a Full Time Administrative Professional - Pediatric Newborn Medicine | Washington University in St. Louis is a remarkable opportunity to develop beneficial skills.
If you are strong in problem-solving, cooperation and have the right vision for the job, then apply for the position of Administrative Professional - Pediatric Newborn Medicine | Washington University in St. Louis at Washington University in St. Louis today!
Scheduled Hours 40 Position Summary Assists department or division Chief in administration of department financial and operating procedures and programs. Coordinates and manages human resources, purchasing, and financial management for the department or division. Performs administrative duties of a complex and confidential nature in support of senior management; may supervise assigned non-exempt staff. Job Description Primary Duties & Responsibilities Manages calendars (including service schedule for faculty), plans meetings, coordinates and schedules travel/hotel â" local and international. Assists the Division Chief, nurse manager, and other leadership in administration of the division. Maintains liaison with all levels of administration, internally and externally, to coordinate department business, accomplish directives, and facilitate the resolution of problems. Example: faculty appointments, onboarding, promotion, and professional portfolios. Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional chief in accordance with departmental precedents and policies. Assists the leadership/chief with the yearly budget, providing current and past budgetary needs, and other data requests. Assists with divisional initiatives and projects. Assists and advises department or division chief and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans. Monitors certain fund balances and distributes as needed. Responsible for the monthly faculty on call pay (backup for fellow extra pay spreadsheet as needed). Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers, and vacation schedules. May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness. May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitors and verifies expenditures; ensures compliance with University and sponsoring agency policies and procedures; prepares administrative reports for submission to sponsoring agency. Schedules weekly Divisional Conferences with WebEx/conference calls and attends meetings to ensure AV is working properly. Maintains AMION (on call) changes. Manages the Divisionâ™s reimbursements to faculty and fellows and ensures they are reimbursed in a timely manner. Assists with appointment and promotion of faculty members. Provides coverage of the fellowship program during employee absences. Manages all incoming faculty recruitment accommodations â" Including, but not limited to, hotel, travel, itinerary, and transportation. Maintains WUPS updates for Chief as well as well as changes to division faculty based on promotions. Maintains Division faculty page and coordinates changes as needed. Performs other duties as assigned. Preferred Qualifications Bachelorâ™s degree in a healthcare or business related field is strongly preferred. Experience in a medical, research or educational environment. Understanding of financial and human resources related issues. Skill in development and documentation of operating and administrative policies and procedures. Excellent oral and written communication skills. Strong critical thinking, problem solving and attentiveness to detail. Basic knowledge of accounting principles and procedures. Ability to analyze problems and develop creative solutions in a wide variety of situations. Ability to function independently in a professional and confidential manner. Required Qualifications High school diploma or equivalent high school certification. Five years of relevant experience with administrative or budgetary support. Combination of education/experience may be substituted on an equivalent basis. Demonstrated proficiency in Microsoft Office Suite. Grade G09-H Salary Range $22.92 - $35.49 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Accommodation If you are unable to use our online application system and would like an accommodation, please email View email address on main.hercjobs.org or call the dedicated accommodation inquiry number at View phone number on main.hercjobs.org and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â" fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
Connections working at Washington University in St. Louis
Benefits of working as a Administrative Professional - Pediatric Newborn Medicine | Washington University in St. Louis in Saint Louis, MO:
? Learning opportunities
? Opportunities to grow
? Competitive salary
