Job DescriptionThe Administrative Manager for the School of Architecture provides administrative and operational support to the director and the school community in a professional, timely, and proactive manner. This position acts as a liaison to other university offices and serves as the main contact for the school, responding to inquiries from faculty, staff, students, and visitors professionally and courteously.The position also serves as a confidential assistant to the director of the School of Architecture. It assists the director and program chairs in an advisory and leadership capacity, taking the initiative to ensure projects stay on track and deadlines are met. The manager anticipates leadership needs, understands the director's strategic priorities, proactively solves problems related to personnel, facilities, and other resources, and independently handles such issues as necessary. Additionally, the manager disseminates internal communications and engages with university and external partners as needed. They collaborate with school staff to support communications, manage the staff leave calendar to ensure office coverage, and plan and coordinate administrative support throughout the school to maximize service to students and faculty.The position plays a central role in coordinating academic and administrative calendars, including the Timetable of Classes. It coordinates with the director and program chairs on faculty and student travel, including travel approval forms, and provides administrative support and coordination for invited guests, lecturers, and visiting scholars. As the primary liaison for the director to all constituents, the Administrative Manager prioritizes work, keeps the director informed of timely and important matters, and prepares correspondence. The manager coordinates, updates, and assists with hiring at all levels, working closely with search committee chairs and committees to advise and help implement searches.The Administrative Manager also prepares and finalizes Promotion and Tenure documents and assists the director and faculty chairs with the preparation, management, and implementation of annual faculty reviews. The position supports academic programming and other administrative duties, completing all tasks in a confidential and accurate manner.Required Qualifications• Associate's degree or equivalent experience with demonstrated skills in customer service• Experience providing administrative support in a professional office or academic setting including increased levels of responsibility• Experience in relationship building including all forms of communication and presentation with an emphasis on strong written and verbal skills• Strong proficiency in using and learning multiple software programs simultaneously such as MS Office programs, and G-Suite programs.Preferred Qualifications• Knowledge and experience with ERP software such as Banner or others.• Ability to work independently and interpret as well as apply university and/or departmental policies and proceduresPay Band5Appointment TypeRegularSalary InformationSalary range is $60,000 - $65,000 per yearReview DateJune 12, 2024Additional InformationPosition will primarily be onsite with the opportunity for occasional remote work following a fully onsite onboarding period to support successful training and transition.The successful candidate will be required to have a criminal conviction check.About Virginia TechDedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicinecollege, Graduate School , andHonors College . The university has a significant presence across Virginia, including theInnovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerousExtension offices andresearch centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.If you are an individual with a disability and desire an accommodation, please contact Julie Weaver ****** regular business hours at least 10 business days prior to the event.
