Administrative Director

Position Overview
A full-time (100% FTE) Department Administrator is open at School of Kinesiology (SoK). The Department Administrator has primary responsibility for the strategic planning and implementation of administrative (day-to-day) operations (Finance, Human Resources, Facilities, Communications, etc.) for the SoK. This position reports to the SoK Director and provides strategic support by working to align the budget, human resources, curriculum management, department data systems, facilities, technology, and operations with the department's strategic goals. The Department Administrator works with college partners including Human Resources and Finance to ensure compliance with department, college, and University policies and procedures. 
This position works closely with department leadership and requires profound knowledge and understanding of University policies, practices and processes, as well as sound judgment and decision-making skills. The Department Administrator is responsible for establishing and maintaining effective relationships with department faculty, staff, students, and other key constituents across the college and University ensures outstanding customer service by motivating and leading operational support staff. 
The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer. JOB RESPONSIBILITIES
Strategic and Operational Management (30%) Collaborate with the SOK Department Director in the strategic planning process to execute current goals and determine future priorities to better serve SOK and its constituents. Support the development of new initiatives and realignment of existing programs through oversight and management of processes and systems. Direct projects in the department. Anticipate, plan and implement  the daily and strategic administrative operations of the department. Investigate and resolve complex administrative problems using creative and compliant solutions. Oversee the collection, maintenance, and formatting of data regarding courses, programs, department process results, staff productivity, and resource efficiency for use in trend analysis and decision making. Serve as key administrative liaison by representing Sok and collaborating with CEHD and University personnel. Serve on and provide guidance to the SoK Departmental Leadership Team. Serve as subject matter expert on best practices to strengthen SoK operations. Manage daily administrative operations by providing leadership to administrative staff by fostering a professional, diverse, inclusive and equitable team-oriented working environment.  Engage in SoK department specific policy development and implementation consistent with College and University policies. Oversee and manage the development of new initiatives and realignment of existing policies, processes, and systems. Modify SoK practices and procedures to improve efficiency and quality. Ensure quality customer service to students, faculty, staff, and other constituents from a variety of identities in person, and via phone, zoom, and e-mail interactions. Human Resource (HR) Management (25%)
Ensure alignment with and adherence to University and CEHD Human Resource (HR) policies and practices for University employee groups including Faculty, Academic Professional & Administrative (P&A), Civil Service, Union-represented Staff, Graduate Assistant, and Student. Serve as a resource for employees and managers in the department on HR questions. Partner with CEHD HR and escalate complaints and concerns, as appropriate. Partner with HR to implement University HR initiatives. Ensure that all HR processes and documentation are completed for SoK by established deadlines. Advise SoK Department Director on staffing needs and partner with CEHD HR to conduct workforce planning and analysis. Oversee development, implementation, and delivery of new employee orientations within SoK. Oversee the processing of Faculty, P&A, Civil Service, Union-represented staff, Graduate Assistant, and Student hiring and appointment changes.  Provide recruiting consultation and budgetary analysis for new hires.  Plan and execute the promotion and tenure process for SoK by assigning roles and creating timelines. Administer the secure maintenance of department personnel files and the updating of department information and data systems. Financial Planning, Management, and Reporting (25%)
Develop, implement, and maintain sound financial policies, procedures and practices in compliance with University policies and procedures for sponsored and non-sponsored funding. Create and manage the annual SoK budget in partnership with the CEHD Financial Services Office. Analyze budgets and purchasing trends to ensure good stewardship of SoKâ™s funds. Direct the department's finance and accounting services (including grants administration, endowment utilization, and financial reporting), in addition to long-range fiscal planning through analyzing, measuring, and interpreting institutional data and information. Facilitate the coordination of grants and research support services (pre- and post-award). Monitor donations and other funds deposited into University foundation accounts. Direct the initiation and processing of student fellowship/scholarship awards and payments. Approve financial documents, purchase orders, contracts for professional services, and invoice payments. Staff Supervision (15%)
Design and implement staffing plans to effectively allocate resources to deliver mission critical and value-added services to internal customers. Hire, develop, and evaluate performance for 4 full time administrative staff. Determine and align work plans and goals. Develop and implement performance management plans and actions in consultation with CEHD HR. Ensure ongoing performance management including regular 1:1 meetings, goal setting, professional development, and annual performance evaluations.  Work collaboratively with staff when reviewing Employee Engagement Survey results to make necessary changes to nurture a positive and professional working environment within the department. Serve as backup for vacations or absences of direct reports. Facilities and Equipment Management (5%)
Assess and recommend department's space utilization, facility and service needs, identify strategies for meeting them. Oversee the management of the department's physical facilities, information services, and building services, working with the CEHD Director of Facilities & Space Planning. Direct development and maintenance of facility renovation plans (i.e. assignments, timetables, and responsibilities for team members for the duration of the project). Direct the acquisition and allocation of capital equipment.  Required Qualifications Bachelorâ™s degree and six  years of relevant experience in administration, finance, human resource management, operations or higher education. Prior experience supervising staff positions. Experience interpreting and implementing policies and procedures.  Advanced knowledge of Microsoft Office Suite and Google Workspace. Demonstrated ability to work effectively with people from all backgrounds, communities, and identities and commitment to promoting a diverse and inclusive workplace. Preferred Qualifications Relevant administrative experience in a higher education setting. Demonstrated ability to create and manage operational, planning, and control systems in a complex organization. Excellent skills in verbal and written communications, strong organizational skills, and the capacity to balance and manage a large number of projects and related details. Demonstrated ability to function effectively and collaboratively with multiple stakeholder groups from diverse backgrounds within a large, dynamic organization. Demonstrated discretion and confidentiality. Knowledge of policies, processes, software, and data systems used in higher education. Demonstrated strong analytical and budget management skills. About University of Minnesota Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.
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