Job summary
Administrative & Database CoordinatorLocation: Columbia, SCJoin our State Long Term Care Ombudsman's Program team
Job seniority: entry level
Responsibilities
• Serve as the Administrative Coordinator for the Office of the State Long Term Care Ombudsman Program• Coordinate and perform multiple administrative activities in support of the Long Term Care Ombudsman Program and the Healthy Connections Prime Ombudsman Program• Manage the WellSky Database, including directing regional personnel responsible for entering data and implementing standardized database management procedures• Develop and monitor compliance with quarterly and annual reports• Provide technical assistance to state office staff and Area Agency on Aging (AAA) Long Term Care Ombudsman staff• Procure and provide auxiliary services/supplies to state office and regional staff• Manage the SLED Complaint Intake Process and provide administrative support to the Long Term Care Ombudsman and Prime Ombudsman staff• Coordinate special projects, such as data retrieval for state and federal reports and organizing LTCOP trainings/conferences• Develop and conduct training for Ombudsman certification process and provide training on advance directives and the Living Will Witness program• Ensure data security and protection through the application of data classification, user/group management, and access controls• Perform other duties as assigned
Requirements
• High School Diploma• Relevant experience in business management, public administration, or administrative services• Bachelor's degree may be substituted for required work experience• Skilled in the development, implementation, and administration of low to moderately complex database systems• Advanced computer skills, proficient in Excel• Exceptional organizational skills and ability to work in a self-directed manner• Excellent verbal and written communication skills
Key Skills Needed
• Knowledge of administrative functions• Database management• Developing standard operating procedures for database• Compliance with reporting• Exercise judgment and discretion• Establish and maintain effective relationships• Excellent presentation skills
Benefits
• Health, Vision, Dental, Long-Term Disability, and Life Insurance for employees, spouse, and children• 15 days annual leave per year• 15 days sick leave per year• 13 paid holidays per year• Paid Parental Leave• State Retirement and SC Deferred Compensation Program
