Administrative Coordinator I #158 Location Columbia, SC (Saint Andrews area) : This position is located at Department of Mental Health/Columbia Area Mental Health Center, Administrative Services, CAMHC #158. Under limited supervision, performs calculations for client rent determination for those in the CAMHC housing program. Works with CAMHC accounts payable staff to ensure community housing rental payments are made on a monthly basis and accounts are reconciled. Initiates housing contracts and tracks pertinent housing information. Maintains housing files for the housing program. Effectively resolves problems and maintains positive relationships with property managers and landlords throughout the community. Keeps CAMHC housing coordinator informed of any issues that arise with housing payments, contracts, or funding. Makes procurement purchases on behalf of CAMHC. Follows all state procurement rules and regulations. Research goods and services to determine if they are on state contract to assure compliance when preparing shopping carts in the SCEIS system. Ensures that Center has appropriate supplies on-hand, keeps procurement documentation showing proper protocols are in place and approval procedures are followed, monitors for waste and/or abuse of Center supplies, and informs supervisor, as necessary. Orders supplies, maintains record keeping and requisitions, and makes P-Card purchases. Answers supply inquiries and other supply topics, as requested, creates S-80's in a timely manner. Serves as backup for fleet management to help maintain reports related to vehicle usage, mileage, repairs, and preventative maintenance for all SCDMH and state fleet management reporting requirements. Assists with vehicle reports and assures they are submitted by the due date. Ensures all vehicle documentation is collated in a manner that allows for easy access and transparency. Completes monthly housing report by the designated due date. Creates housing proposal at the end of the fiscal year for fund renewal and expected growth. A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. Supplemental questions are considered part of the application. Please complete the state application to include supplemental questions, all current and previous work history and education. A resume may be attached, but not substituted for completing the work history and education sections of the employment application. Incomplete applications will not be referred to the hiring supervisor.
