Administrative Coordinator- Campus Operations Location Chapel Hill, NC : Are you looking for a place where you are both challenged and valued? Where you have an opportunity to make a real difference? At Carol Woods, staff and residents work together to create the community they desire, and our success is measured by the impact that we make and the quality of life for everyone. While we offer a competitive salary, full benefits package, and variety of on-site perks, what makes us unique is the people. We have a rare culture that is proven through our tenure and our ranking by Fortune in the top 50 small-medium communities in the nation as well as Activated Insight's 'Great Place to Work' (both 4 years in a row).
We are seeking a self-motivated, dependable, and friendly team member who takes pride in their work, wants to provide high-quality service, and enjoys older adults.
Role and Responsibilities Administrative support for the VP of Campus Services, and Facilities Director, Safety Officer Supports the Housekeeping Department, Grounds & Landscaping Department, Dining, and the Maintenance & Engineering Department as instructed Record minutes at the Facilities Team meetings and other meetings assigned Manages disposition of used appliances from units undergoing renovation Oversee rental property management, including responses to inquiries and rental lease tracking Maintains all Certificates of Insurance for contractors and vendors of Carol Woods Prepares renovations permits and assist with submission Maintains SDS system in the OSHA Hazard Communications System Supports activities for management of annual capital project Coordinates and orders interior and exterior signage for the facility Completes routine filing, office management, supply ordering, etc. Enter work orders for resident room upkeep All other supportive duties as assigned Qualifications and Requirements 3-5 years in an administrative or comparable experience Associates Degree or comparable education/experience Experience in the field of aging services and/or health services preferred Comfort walking or sitting for long periods of time Strong accuracy and attention to detail; ability to analyze data Excellent written and verbal communication skills Must be self-directed and highly organized Possess a high degree of professional integrity, reliability along with excellent interpersonal skills Proficiency in Microsoft Word, Excel, PowerPoint and Outlook Ability to manage multiple priorities with frequent interruptions Maintain Strict Confidence **ATTENTION APPLICANTS** - Effective September 24, 2021 As a condition of employment, Carol Woods requires both the flu and COVID vaccines, subject to a documented exemption that would have to be approved by Carol Woods. New employees will be required to be fully vaccinated within five (5) weeks of their start date.
