We are eager to add an experienced Administrative Assistant | Rice University to join our diverse team at Rice University in Houston, TX.
Growing your career as a Full Time Administrative Assistant | Rice University is a fantastic opportunity to develop essential skills.
If you are strong in persuasion, adaptability and have the right mindset for the job, then apply for the position of Administrative Assistant | Rice University at Rice University today!
Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully. Position Summary The Rice University Police Department is seeking a full-time Administrative Assistant to provide administrative and operational support to RUPD and REMS staff. The Administrative Assistant will primarily be responsible for supporting the RUPD Identification and Access Control Offices, and executing financial and human resources processes associated with the REMS program.
The ideal candidate will have strong communication and organization skills and experience in higher education settings. Requirements HS Diploma or equivalent Three years of administrative experience In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted Skills Required Proficient skill with Microsoft Office suite, especially Excel Demonstrated success in follow-through and completing routine tasks Advanced planning and organizational skills, attention to detail Advanced verbal and written communication skills Excellent customer service and interpersonal skills Ability to prioritize and multi-task Ability to work independently and as part of a team to meet expected deadlines and schedules Strong client service orientation Essential Functions Provides administrative and / or operational support to an individual, team, unit or department. Generally responsible for coordinating two or more business functions, processes or programs. Coordinates two or more administrative and / or business functions including, but not limited to: budget / finance, human resources, facilities management, communication and / or outreach Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, materials, reports, brochures, and displays Processes and monitors financial transactions, including resolution of discrepancies Maintains office supplies and equipment for the ID and access control offices; obtains vendor quotes, as needed Provides excellent customer service to the Rice Community and visitors including but not limited to ID cards, access control and parking enforcement Maintains and updates campus-wide access control groups Interacts with several Rice University offices such as Human Resources, Registrar, Office of International and Scholars Office, Parking Office staff to resolve ID card transactions and parking inquiries Performs data collection and analysis as part of program planning Performs other duties as assigned Preferences Experience working with Oracle Experience working in higher education institutions Rice University HR | Benefits:
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status. Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here:
Benefits of working as a Administrative Assistant | Rice University in Houston, TX:
? Excellent benefits
? Advancement opportunities
? Attractive packageCompetitive Pay
