The Automation & Geosciences Sector of ARA is searching for an enthusiastic, motivated, and collaborative individual to join our administrative staff as an Administrative Assistant/Receptionist. In this position you will have the responsibility of assisting our administrative team with various accounts payable tasks, as well as other functions.
As an Accounts Payable Assistant, you will support our division with various administrative tasks.
What you'll do as an Administrative Assistant/Receptionist Reconciliation of P-cards, including coding and backup documentation Creating AP vouchers, managing payments for services and utilities Internal support for travel, including expense reports Office reception tasks: Greet & welcome visitors, answer & direct calls, maintain visitor log & badges Assist with working lunches/dinners as needed Assist with meeting set-up as needed Various record keeping/filing tasks Accounts Receivable billing and collection Receiving incoming shipments; managing packing slips Managing outbound shipments Administrative Assistant/Receptionist Requirements Attention to detail Organization Open communication Maintain vendor relationships/customer relationships Microsoft 365, Word & Excel experience Data entry skills Knowledge of general accounting procedures Ability to meet deadlines High School plus advanced training 4-5 year's previous experience Team player Administrative Assistant/Receptionist Preferences Previous Administrative Assistance/Receptionist experience preferred Knowledge of accounting software Company & Division Information Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,000 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, "Engineering and Science for Fun and Profit" sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.
Behaviors Required Team Player: Works well as a member of a group Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Dedicated: Devoted to a task or purpose with loyalty or integrity Motivations Required Goal Completion: Inspired to perform well by the completion of tasks Self-Starter: Inspired to perform without outside help Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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