Administrative Assistant - Part-Time

ADMINISTRATIVE ASSISTANT Company Overview                                             Premier Lighting is a fast-growing, family-owned distributor of residential and commercial lighting products. For over 40 years we have served customers nationwide, and take pride in providing a high level of professional service from estimates to payment. If you like working in a fast-paced, friendly environment, Premier Lighting may be the perfect fit.
Job Summary Perform a wide range of administrative and office support activities for the accounting department.
Essential Duties Administrative Duties
Answer, screen and transfer inbound phone calls Prepare photocopies, faxes and mailings as requested/required Maintain electronic and hard copy filing system Retrieve documents from filing system Handle requests for information and data Sort and open or distribute incoming correspondence Maintain office supply inventories Coordinate maintenance of office equipment and building issues Accounts Receivable Support
Maintain customer files Daily filing of all A/R documents Assist with tracking/recording AZ5000 customers and updating database as requested Maintain Proof of Deliveries and providing documents to other depts. Create and maintain documentation for stored materials billed to customers Accounts Payable Support
Track/record W-9/1099 vendors and update database Match, flip and file receivers and purchase invoices Monitor Open Receivers to ensure timely processing of purchase invoices Management Support
Provide support for audits as requested Assist Office Manager as requested Assist Controller/CFO as requested Other duties as requested Education and Experience Proficient in Microsoft Office including advanced Excel and Outlook capabilities Operation of standard office equipment. Knowledge of clerical and administrative procedures and systems such as filing and record keeping Knowledge of principles and practices of basic office management Key Competencies Good verbal and written communication skills Personal organizational skills Problem assessment and problem solving skills High degree of accuracy and attention to detail Flexibility and adaptability Customer service orientation Ability to participate as a team member Monday - Friday, in-person, part-time