Job Description Summary:
**Position:** Administrative Assistant
**Pay:** $23/hr (paid weekly)
**Location:** Santa Monica, CA 90401 (Free parking available)
**Hours:** Monday - Friday, 8:00 am - 5:00 pm
**Role Overview:**
We are looking for a friendly and organized individual who enjoys engaging with clients, guests, and visitors. The role involves managing office operations, handling calls, and ensuring smooth logistics for meetings and conferences. Business casual attire is required, and punctuality is essential as the shift starts at 8:00 am sharp. This position involves minimal physical effort, with occasional lifting of boxes weighing up to 10-15 pounds.
**Key Responsibilities:**
- Provide exceptional support and service through various mediums like correspondence, presentations, newsletters, and meetings.
- General administrative tasks including proofreading, editing, and handling correspondence.
- Make travel arrangements and maintain filing systems.
- Answer telephone lines and manage calendars.
- Coordinate logistics for meetings and conference calls.
- Serve as a scribe for meetings and maintain departmental logs and reports.
- Cross-train in other team responsibilities and assist as needed.
- Build professional relationships with customers and team members.
- Additional duties as assigned.
**Qualifications:**
- High school diploma or equivalent (Associate's degree preferred)
- 3-5 years of relevant experience
- Advanced knowledge of MS Office (Word, PowerPoint, Excel)
- Excellent communication skills and professional telephone manner
- Ability to maintain confidential information and work well in a team
- Strong organizational, planning, and customer service skills
- Detail-oriented and adaptable to change
If you are a proactive and detail-oriented professional looking for a dynamic office environment, we would love to hear from you!
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..
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The pay transparency policy is available here:
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
Additional Skills *Vaccines are preferred but not required.
*Looking for someone friendly, organized, willing to learn and engage with clients, guests and visitors.
*Receptionists experience.
*Must be punctual.
