Administrative Assistant

Buildingstars is a commercial cleaning company, with the strongest business model in the industry. Buildingstars has been recognized as an Inc 500 and 5000 Company multiple times, an Entrepreneur 500 Company 20+ years in a row, and also as one of the Top Workplaces every year since 2018. Buildingstars operates in 14 markets across the US and we are looking for a full-time Administrative Assistant for our corporate office. The ideal candidate is a motivated self-starter who has a friendly demeanor and an analytical mindset. When not greeting customers, the individual in this role will be responsible for helping manage and update our NetSuite CRM.
Buildingstars offers: An outstanding Compensation Package including: hourly pay ($16-$18 per hour based on experience), full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off. A top-rated workplace where employees are empowered to make decisions and launch their careers. Responsibilities: Create a positive first impression, greeting visitors and callers with a friendly disposition and professional demeanor Answer and route incoming phone calls Manage incoming mail, emails, packages, and other forms of correspondence Manage the ordering, delivery, and storage of office supplies and kitchen supplies Perform various office administration, including daily facility tasks, data entry, copying, filing, and recordkeeping Submit reports and prepare customer proposals and presentations as needed Enter leads into our customer relationship management (CRM) system Identify duplicate records in the CRM and resolve them, along with other database record maintenance Assist with other assigned tasks and special projects Assist colleagues whenever there is an opportunity to do so Desired Skills and Experience: High school diploma or equivalent  Excellent time management and organizational skills Proven excellence as an office assistant, office administrator or in another relevant position Outstanding abilities to communicate in person, in writing, and over the phone Proficient computer skills Experience with NetSuite or another ERP or CRM software is preferred but not required Experience with Gmail, Google Calendar, and Google Docs