Full job description Administrative Assistant - Department of Health Sciences Welcome to Furman University's Career Site! IMPORTANT : Load all documents in the My Experience area under Resume/CV . This may include your resume/C.V., cover letter, unofficial transcript, teaching philosophy, etc. Please wait for all documents to finish uploading before clicking Next. If the process times out you will lose your progress, so please ensure you have all necessary documents available before starting. The drop-down lists only display so many options: please type into a drop-down list to search for your option. For example: in Field of Study, you may need to enter your field name. If you have no field, type "None." If you have previously applied, make sure your information is current as you can transfer it to another application. Prior to submitting your application, verify all information for accuracy and ensure you have uploaded all appropriate documents. Once submitted, you will not be able to edit your application other than to change your contact information.
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Job Title:
Administrative Assistant - Department of Health Sciences
Job Family:
Administrative Support
Full-Time/Part-Time:
Full time
Compensation Grade:
4H
Pay Type:
Hourly
Department:
Health Sciences
Job Summary:
The Administrative Assistant provides administrative support to support faculty and students in the Health Sciences Department, an academic teaching department. Responsibilities include general office clerical support, operational support of departmental events and functions, and reception services.
Job Description: Job Responsibilities: Provides reception services by greeting and responding to inquiries received in person, telephone and email in a timely manner; provides basic information about the Health Sciences department and connects individuals to appropriate personnel who can best provide information
Supports the administrative business functions of the department by purchasing, maintaining, and organizing office equipment and supplies; utilizing the appropriate process to pay for goods or services purchased by the department; collecting and processing mail and packages; maintaining departmental websites and databases; obtaining and processing textbook adoptions; creating brochures, invitations, announcements, posters, newsletters; scheduling the use of classrooms or department facilities; maintaining the security of classrooms, labs, equipment, and records; preparing and maintaining meeting minutes.
Assists faculty by typing, collating, scanning/copying or otherwise assisting in preparation of course materials; providing basic formatting and submitting of manuscripts; obtaining desk copies of textbooks; maintaining all course syllabi; scheduling meetings as requested; making travel arrangements as requested; and assisting with financial processes related to teaching or professional activities.
Assists students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, declaring or applying to the majors, registration, permissions, etc. using established guidelines (information in course catalogs, departmental and university documents, and established policies and procedures); communicating departmental activities to students.
Helps to organize and conduct departmental activities, events and job searches by securing space, equipment, food, or other vendors; preparing, collecting, and printing of invitations, announcements, schedules, applications, or other materials; purchasing materials and awards; coordinating services required with internal/external constituencies; making travel arrangements and reservations; assisting with the event/search as it occurs.
Assists the Department Chair in creating the academic course schedule; monitoring budget activities; collecting and maintaining student/alumni information as directed; maintaining appointment calendar.
Contributes to a positive work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Maintains confidentiality, diplomatic and effective communication, accurate records, and an organized, safe working environment. Exhibits flexibility, willingness to learn, ability to change.
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the Department Chair or required by the University.
Supports the department by performing all other duties as assigned by the Department Chair. Education/Experience Requirements: An Associate degree and two years of general office experience or an equivalent combination of education and general office experience is required.
Experience working in higher education is strongly preferred Skill Requirements: Strong communication and interpersonal skills, and ability to interact with all types of people.
Organized and has ability to accurately and effectively manage multiple concurrent tasks to completion, with possible interruptions.
Experience using office software, including Microsoft Office Suite, required.
Proficiency with social media, website management, and Canva is strongly preferred.
Willingness to learn new work-related software and technology.
Ability to complete numerical work accurately.
Ability to problem-solve and seek information and appropriate contacts to move tasks forward. Work Conditions: Work is performed under usual office conditions during standard business hours with occasional programs/events outside of the typical workday for special events.
Reports to the Chair of the Department of Health Sciences:
Work is performed independently on routine work. Non-routine issues or questions are reviewed with the supervisor or appropriate staff person.
Application Requirements
Upload the following, in a single PDF document, to the online application. Please ensure all documents contain your name.
Cover Letter
Resume
Contact information, including email addresses, for at least two references (references may be contacted at a later stage of the search and only with the candidate's approval
Review of applications will begin in June. Selected candidates may be asked later to submit additional materials. Questions and requests for additional information should be addressed to . Applications will be accepted until the position is filled.
Education Requirements: Certification Requirements: Job Posting End Date (if date is blank, posting is open ended): To apply, visit
Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.jeid-ecf3dbb95ee76448ade74ca48e43715a
